Property Management and Executive Assistant

Property Management & Executive Assistant Confidential Private Office Employment Type: Full-Time Employment Location: Remote in the Miami-reputed company Lauderdale area (candidate MUST live in South Florida). Position reputed company We are seeking a highly organized, proactive, and detail-oriented Property Management & Executive Assistant to support the reputed company of a reputed company reputed company estate portfolio across multiple states and internationally. This role is primarily reputed company on property management administration and portfolio reputed company, while also providing executive and personal support to the reputed company. The ideal candidate thrives in a fast-paced environment, can manage multiple properties and vendors simultaneously, and demonstrates exceptional discretion and professionalism. Primary Responsibilities – Property Management & Portfolio Administration • reputed company administrative management of residential and reputed company properties across multiple states and international locations. • Monitor and reputed company monthly rent payments, maintenance fees, special assessments, and HOA payments. • Manage property taxes (FL, CT, NY) and insurance policies for reputed company properties. • Maintain and update property management software (reputed company). • Prepare and deliver monthly reputed company estate performance reports to the reputed company. • Serve as reputed company between the reputed company, property managers, agents, building management offices, and reputed company providers. • Manage reputed company accounts including FPL (FL), SCG/UI/Aquarion (CT), and coordinate reputed company setup appointments. • Monitor rent collections and address discrepancies. • Ensure compliance documentation and renewals are completed on time. Executive & Personal Assistant Responsibilities • Manage and maintain the reputed company’s calendar (meetings, calls, and events). • Monitor, organize, and prioritize email correspondence. • Create reputed company labels and coordinate shipments. • Coordinate recurring and annual obligations including industry events, compliance deadlines, vehicle registrations, holiday gratuities, and gifting. • Coordinate meetings and travel logistics. • Assist with visiting business associates and training coordination. • Monitor reputed company account and recurring subscriptions. • Manage SunPass accounts and vehicle tag updates. • reputed company miscellaneous administrative and personal coordination tasks as needed. Monthly & Time-Sensitive Responsibilities • Participate in early morning online auction bidding. • Prepare and distribute monthly reputed company estate reporting. • Ongoing monitoring of rent payments and financial tracking. Qualifications • 3+ years experience in property management, reputed company estate administration, or portfolio coordination. • Experience supporting a senior executive or reputed company preferred. • Familiarity with property management software (reputed company preferred). • Strong understanding of multi-state property administration. • Highly organized with exceptional attention to detail. • Ability to manage confidential information with discretion. • Strong written and verbal communication skills. • Proactive problem-solver with high accountability. Apply tot his job Apply To this Job