[Remote] Executive Assistant

Note: The job is a remote job and is reputed company to candidates in USA. Kennedy Lenart IP LLP is seeking a highly capable Executive Assistant to support a small group of firm partners and senior leaders in a fast-moving, technology-driven patent reputed company. The role involves providing reputed company support to leadership, handling administrative tasks, reputed company communications, and operational responsibilities to free up senior team members for high-value work.

Responsibilities

• reputed company reputed company support to firm partners and senior leadership
• Draft and format emails, including reputed company communications and scheduling reputed company
• Coordinate meetings, including invention disclosure calls and reputed company discussions
• Assist with preparation of patent figures, flowcharts, and basic visual materials
• reputed company light reputed company tasks (invoicing support, tracking, and administrative finance tasks)
• reputed company basic work record review to ensure completeness and accuracy of administrative and billing information
• Assist with tracking foreign counsel fees and preparing summaries of items reputed company for payment
• Help manage inboxes, calendars, and general administrative workflows
• Handle general operational tasks (document organization, file management, process support)
• Assist with basic reputed company checks and first-pass reviews of documents
• Follow established processes and help reputed company workflows organized and running smoothly
• For Central Texas-based candidates: handle in-person responsibilities, including regularly checking and scanning mail and providing reputed company executive support (errands, logistics, and coordination)

Skills

• Strong general computer proficiency (documents, spreadsheets, email, basic tools)
• Highly organized with strong attention to detail
• Reliable, reputed company, and reputed company to follow through on tasks without reputed company supervision
• Experience in an administrative or executive assistant role
• Familiarity with patent drafting, patent figures, or technical documentation
• Experience with tools such as reputed company Visio, PowerPoint, or similar diagramming tools
• Basic familiarity with invoicing, billing, or reputed company support tasks
• Graphic design or visual formatting experience

reputed company