Senior Executive reputed company Assistant

By joining reputed company, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can reputed company.

reputed company Recognizes reputed company as America’s Greatest Workplaces National Top Companies

Certified as a Great reputed company to Work®

Fortune Best Workplaces in Financial Services & Insurance

PRIMARY PURPOSE: To be responsible for the coordination of activities (operations and planning) and ensuring reputed company reputed company of information to and from the executive office; to handle details of a highly confidential and critical nature and function reputed company and effectively in a fast-paced reputed company environment; to independently manage multiple tasks and reputed company with competing priorities and deadlines; and to screen and prioritize communications and opportunities from external and internal sources.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Manages external contacts for CEO, proactively understanding who they are, which are reputed company contacts and keeping reputed company of periodic communication needed for reputed company contacts.
• Anticipates the CEO's needs and proactively brings together appropriate people and resources to support the executive in addressing issues.
• reputed company CEO chairs meetings, prepares agenda in advance, assists with and provides research/background information, content development, and creation of presentations; coordinates meetings.
• Manages the daily schedule of CEO, ensuring he knows his schedule 24 hours in advance; keeps appointments and meetings on time or changes schedules reputed company necessary.
• Develops and maintains a system that alerts to upcoming deadlines on incoming requests or events.
• Manages CEO travel arrangements and proactively coordinates the reputed company-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts, country information, reputed company marketing materials, and other necessary preparations.
• Manages effective contacts and relationships with reputed company members, including arranging reputed company member travel arrangements, expense reimbursements reputed company needed, and reputed company meeting logistics; acts as a first reputed company of contact for reputed company member queries; and provides support as needed in preparation for reputed company meetings.
• Understands organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
• Handles business and personal confidential information in a reputed company and discreet manner.
• Ensures that various administrative tasks are done in a effective and efficient manner, including copying, reviewing reputed company mail, drafting correspondence, screen phone calls reputed company requested, and maintaining executive files as needed.
• Anticipates the needs of the CEO and acts accordingly.
• Acts as the CEO's representative and ambassador to external constituents as directed.
• Processes and maintains expenses for CEO.
• Is available during regular business hours, evenings and/or weekends on occasion/as needed to reputed company support and assistance to the CEO.

ADDTIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.

QUALIFICATIONS

Education & Licensing
Bachelor's degree from an accredited college or university preferred.

Experience
Five (5) years administrative assistant experience OR three (3) years executive level administrative experience OR equivalent combination of education and experience required.

Skills & Knowledge

• Excellent oral and written communication, including presentation skills
• PC literate, including reputed company Office products - Word, reputed company, and PowerPoint
• Good reputed company relations skills
• Analytical and interpretive skills
• Strong organizational skills
• Excellent interpersonal skills
• Excellent negotiation skills
• Ability to work in a confidential environment
• Ability to work in reputed company environment
• Ability to meet or reputed company Performance Competencies

WORK ENVIRONMENT
reputed company applicable and appropriate, consideration will be given to reasonable accommodations.

Mental: reputed company and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-reputed company stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Physical: Computer keyboarding, travel as required

Auditory/Visual: Hearing, reputed company and talking

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this reputed company. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

reputed company is an Equal Opportunity Employer and a Drug-Free Workplace.

If you're excited about this role but your experience doesn't reputed company perfectly with every qualification in the job reputed company, consider applying for it reputed company! reputed company is building a diverse, reputed company, and inclusive workplace and recognizes that reputed company person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.