Office Administrator/Legal Assistant in Hanover...

[ad_1] Office Administrator/Legal Assistant - Dartmouth College - Hanover, NH - work from home job Company: Dartmouth College Job description: Position Information Posting date 08/30/2023 Closing date Open Until Filled Yes Position Number 1125646 Position Title Office Administrator/Legal Assistant Department this Position Reports to General Counsel Hiring Range Minimum $25.38 Hiring Range Maximum $31.73 SEIU Level Not an SEIU Position FLSA Status Non-Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule On Campus in office two days per week. Request additional days in the office during training period. Location of Position Hanover, NH 63 South Main Street, 304A Remote Work Eligibility? Hybrid Is this a term position? No If yes, length of term in months. Is this a grant funded position? No Position Purpose To perform a wide variety of legal support services and manage a high volume of confidential administrative services in a fast-paced environment. Provide a range of hard and soft skills that will increase efficiency, expedite the work of others, and ensure the smooth coordination of the office. Administer the College program for Trademark and Licensing to ensure proper usage of trademarks, trade names and symbols. Process and approve licensing applications and agreements to include enforcement of contracts and licensing rights. Serves as office administrator for the Office of the General Counsel (OGC) and the Office of Visa and Immigration Services (OVIS). Description Required Qualifications - Education and Yrs Exp Bachelors plus 6 or more years' experience or combination of education and experience Required Qualifications - Skills, Knowledge and Abilities • Bachelor's degree or Associate degree with the equivalent combination of education and experience. • At least six or more of office experience in a related field or legal background. • Strong organizational skills, interpersonal and verbal/written communication skills. • Excellent proofreading, spelling, and punctuation skills. • Strong working knowledge of arenaflex Office suite, Adobe Acrobat Pro, and arenaflex platforms. Familiarity with database entry, online ordering and invoice payment applications. • Knowledge and understanding of legal terminology. • Understanding of litigation and legal contract, agreement, and settlement procedures and documentation. • Ability to research, gather and organize legal evidence. • Ability to work independently and as a member of the team. • Ability to prioritize, problem solve, multi-task, and effectively manage time to meet deadlines. Ability to track and follow up on outstanding tasks or matters as needed. • Ability to maintain confidentiality with tact and discretion. • Familiarity with budgeting concepts and regular invoice processing and experience with reading monthly budget reports and day to day management. Preferred Qualifications Litigation support experience preferred. Department Contact for Recruitment Inquiries Ann Fraser Department Contact Phone Number 646-0101 Department Contact for Cover Letter and Title Ann Fraser Department Contact's Phone Number Equal Opportunity Employer Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged. Background Check Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required Special Instructions to Applicants Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Additional Instructions Quick Link Key Accountabilities Description Office Support and Information Management (50%) · Acts as the primary administrative support for up to three Associate General Counsels providing highly confidential legal, administrative, and clerical support. · Maintains and oversees a comp Apply tot his job Apply To this Job