Executive Assistant (w/ QuickBooks Experience)

Position Overview:

At Ready Roles, we don’t just fill positions; we build lasting, impactful careers. As a Remote Executive Assistant, you will step into a critical role as a trusted “right arm” for an American business owner, making an essential difference in their day-to-day and long-term success. We are looking for driven, proactive individuals who don’t wait for instructions but actively seek opportunities to make an impact.

This role is for self-starters who thrive on finding solutions, tackling new challenges, and staying one step ahead of the business owner’s needs. Ready Roles carefully vets every client to ensure a respectful, growth-oriented work environment where your contributions are valued. We’re looking for someone ready to build a future, grow their skills, and commit to long-term success with their client.

Why Join Ready Roles?

A Career Path, Not Just a Job: This isn’t a stepping-stone; it’s a role designed for long-term growth. We’re looking for candidates who are eager to build a stable career with a supportive company that invests in their future.

Independence and Opportunity to Lead: Our clients want self-driven assistants who identify opportunities for improvement, find ways to make the business run smoothly, and drive the organization forward without needing to be told what to do. You’ll actively manage the business owner’s schedule and push organizational goals, not just your own tasks.

Respectful, Growth-Focused Clients: We only partner with clients who value stability and respect for their team. As a Ready Role, you’ll work with a business owner who is committed to your success and who shares a long-term vision for growth.

Key Responsibilities:

1. Daily Management and Proactive Support:

Calendar and Schedule Management: Oversee and prioritize the CEO’s calendar, blocking time for high-priority tasks, scheduling meetings, and ensuring the CEO is fully prepared for each day.

Email and Communication Oversight: Sort, prioritize, and respond to emails and messages, filtering essential information to keep the CEO focused and eliminating routine communication distractions.

Daily Check-Ins and Task Planning: Conduct a daily check-in with the CEO to review priorities, set action items, and address any immediate needs, keeping both the CEO and the team on track.

2. Self-Directed Task Identification:

Identify Areas to Add Value: Proactively seek out tasks or projects that align with business goals, whether improving internal processes, coordinating with team members, or streamlining workflows.

Manage and Anticipate Owner’s Needs: Track ongoing projects, follow up on open items, and keep the CEO informed on key updates and deadlines without needing reminders .

3.  Invoicing & Accounts Support

• Send out invoices promptly and accurately
• Monitor invoice status and ensure payments are received
• Follow up on unpaid invoices (e.g., after 1 week)
• Maintain detailed and organized invoicing records with clear notes (e.g., date sent, follow-ups required)
• Assist with tracking company expenses and maintaining financial spreadsheets
  

What We’re Looking For:

Self-Driven, Proactive Mindset - This role is for someone who naturally takes the initiative and actively finds ways to contribute. You’ll be expected to add value without waiting for instructions and to be a driving force for the business.

Commitment to Long-Term Growth - Ready Roles is built on loyalty and stability. We’re looking for someone who values a long-term commitment, seeks stability, and is motivated to build a future with us and the business owner they support.

Aligned with Our Values - Ready Roles believes in accountability, respect, and integrity. We’re looking for someone who takes ownership of their work, consistently shows up with purpose, and is eager to create a lasting impact.

Qualifications:

Must be based in the Philippines

Must have basic accounting (invoicing) knowledge and experience

Must know how to utilize QuickBooks

18 years old and above

Willing to work from home with a stable internet connection

Must have own equipment — reliable laptop or PC and a noise-cancelling headset

Available to work full-time (40 hours per week)

Leadership Potential and Vision: Prior experience managing remote tasks or supporting a business owner is a plus, but we’re most interested in candidates ready to take ownership, lead by example, and actively shape the future of their role.

Resourceful and Solution-Oriented: You’ll look for ways to make the business owner’s day-to-day run smoothly, identifying gaps, solving problems, and proactively contributing to long-term growth.

Strong Communication Skills: Excellent written and verbal communication skills to maintain consistent, professional interactions with the business owner, team members, and clients.

Growth-Minded and Self-Motivated: If you’re looking for a career where you can make an impact and build something lasting, Ready Roles is the place for you. This role is designed for someone who sees this as more than just a job—a chance to lead, grow, and secure their future.

Apply Today

If you’re ready to commit, lead, and build a career with purpose, stability, and growth, we’d love to hear from you. Apply today to join Ready Roles and start building a future where your work drives real impact, stability, and lasting success.