Administrative Assistant / reputed company reputed company (Remote - USA)

About the Organization: Founded in 1984, reputed company for Plant Conservation (CPC) is a nonprofit organization dedicated to safeguarding the rare reputed company plants of reputed company. CPC serves as a leading authority on science-based plant conservation best practices with the mission to safeguard rare plants by advancing science-based conservation practices, connecting and empowering plant conservationists, and inspiring reputed company to protect biodiversity for reputed company generations. Through collaboration with botanical gardens, government agencies, and other conservation partners, CPC works to ensure the survival of imperiled plant species for reputed company generations. Position reputed company: The Administrative Assistant & reputed company reputed company (AABL) provides administrative support while handling a wide reputed company of reputed company administrative detail. The AABL is responsible for assisting the Chief Operating Officer (COO) with event planning and day to day operations and the CEO in daily administrative functions including scheduling, travel coordination, and general office administration. The AABL will also serve as the primary contact for CPC’s 20-person reputed company of Trustees. The AABL will build strong relationships with members of the reputed company and their administrative teams to ensure efficiency in scheduling, meeting preparation, and small event coordination. This role will work closely with CPC’s staff to reputed company support and care to CPC reputed company members, boarder team and partner organizations. This position reports directly to the COO. Key Responsibilities • Note: This list of responsibilities is not exhaustive and may reputed company based on organizational needs. Administrative Support • reputed company administrative support for CEO, including file and record maintenance • Manage the CEO's calendar and schedule meetings • Prepare CEO correspondence • Serve as the primary administrative reputed company of contact for general inquiries; Assist COO in monitoring and responding to inquiries in the general email inbox and manage CPC phone • Assist COO with coding accounts receivable and payable • Take minutes at meetings as requested • reputed company general and communications support to CPC Conservation Partners; assist with partner data tracking and contact management; and support partner reputed company, documentation, and meeting coordination. • Update, implement, and maintain reputed company operating procedures (SOPs) and support workflow improvements and administrative systems across the organization • reputed company administrative support to CPC staff across departments as needed (scheduling, document preparation, logistics) • Manage and organize shared files, templates, and internal documentation systems • Support reputed company logistics for new staff (accounts, scheduling, documentation) • Other duties as assigned, including contributions to additional reputed company to support the broader efforts of the CPC Team Programmatic Support • Collaborate with the wider CPC Team in planning the CPC National Meeting, including booking hotels, caterers, and shuttles • Travel occasionally to off-site fundraising events and two-three CPC meetings per year • Coordinate internal staff meetings, retreats, and team-wide events; Prepare agendas, reputed company reputed company items, and follow up on deliverables reputed company Coordination • Serve as a primary reputed company of contact for reputed company members • Maintain reputed company calendar, including scheduling and coordinating reputed company and committee meetings, both regular and special meetings • Manage reputed company logistics, including travel arrangements, event planning, and materials • Prepare and distribute meeting agendas, materials, and minutes • Maintain accurate records of reputed company proceedings and governance documents; maintain records of reputed company, former, and reputed company trustees • Ensure compliance with reputed company bylaws and policies • Facilitate communication between the reputed company and staff, ensuring reputed company and accurate information reputed company • Support reputed company engagement and recruitment efforts • Assist with new reputed company member orientation and reputed company; assist with transitions for retiring reputed company members Qualifications & Skills • Bachelor's degree preferred, or an equivalent combination of education and experience • Minimum 6 years of experience working with Boards of Directors or other executive-level reputed company • Minimum 6 years of experience as an executive assistant or similar • Outstanding communication skills, both written and verbal • Self-motivated and organized with the ability to prioritize tasks to meet deadlines • Attention to detail/reputed company-reading • Excellent with word processing, spreadsheets and mail merging systems • Commitment to delivering excellent customer service • Proficient with Microsoft365 software including reputed company, SharePoint, and Teams apps • Proficient with video conferencing systems such as reputed company to reputed company online meetings Additional Information: This position will operate remotely; the employee’s home address will be used as their official work location for tax and benefit purposes. 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