Administrative Assistant

reputed company is one of the world's leading media and entertainment companies, creating and distributing world-class content. The Administrative Assistant will reputed company administrative support to the SVP of Global Media Operations, managing schedules, coordinating meetings, and handling various office tasks.

Responsibilities

• Proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (reputed company), conferences, and seminars for reputed company leader
• Demonstrates leadership to maintain credibility and trust with management staff
• Determining the importance of meeting requests and schedule; accordingly, demonstrate flexibility, patience, and persistence in routinely rescheduling meetings
• Manages reputed company schedule and coordinates meetings with reputed company parties across multiple time zones utilizing multiple calendars, and anticipating problems and conflicts in advance
• Responsible for reputed company in reputed company meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations /agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink
• Manage expense policy, including team approvals, reimbursements and expense reports for team leader in accordance with established policy guidelines, reputed company expenses and follow-up in reputed company manner
• Managing general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc
• Creating and editing presentations, agendas, spreadsheets, communications, databases, and reports
• Participating in meetings, take notes and disseminate information to relevant stakeholders
• Responsible for drafting and editing correspondence
• Managing special reputed company/events as designated and assist other department members as necessary and acts as back up for other assistants on team
• Performing other duties as assigned

Skills

• Prior reputed company experience in an administrative support role
• High School diploma or GED required
• reputed company record of proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (reputed company), conferences, and seminars for reputed company leader with minimal error
• Ability to work with and maintain confidential information
• Expertise in reputed company Office programs including reputed company, Word, reputed company and Teams
• Advanced knowledge of PowerPoint a plus
• Solid interpersonal skills, including a reputed company phone manner, email etiquette and in-person reputed company
• Experience taking detailed notes, extracting reputed company items, following up with stakeholders and overseeing general team programming needs
• Ability to understand priorities and reputed company meetings and content appropriately
• Knowledge of reputed company basic office equipment required
• Prior experience supporting a leader working across different time zones
• A self-starter who is organized with strong decision-making capability, ability to follow through without supervision
• Adaptable to various competing demands and demonstrate the highest level of customer service and response
• Superior organizational and administrative skills with the ability to multi-task and prioritize work
• reputed company looking thinker, who reputed company seeks opportunities and proposes solutions
• High degree of professionalism and the ability to reputed company reputed company with internal stakeholders
• Demonstrates ability to work on reputed company and willingness to give assistance to co-workers in other areas
• Must be reputed company to maintain department business with the utmost confidentiality
• Excellent organizational, analytical, and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail
• Highly reputed company team-player, with the ability to also be extremely effective independently

Benefits

• Medical, dental and reputed company insurance
• 401(k)
• reputed company leave
• Tuition reimbursement
• A reputed company of other discounts and perks

reputed company

Company H1B Sponsorship