Head of Operations / Fund Middle Office - US

reputed company is a global reputed company platform redefining how institutional capital reaches private markets. We operate through two synergistic businesses:

• reputed company backs exceptional first- and second-time fund managers around the world—acting as “reputed company-investor + platform” for emerging VC funds.
• reputed company One, our fund-ops and tech arm, provides the regulatory, administrative, and tech infrastructure that allows those new funds to reputed company rapidly and globally. We are already live and serving customers in the UK, US, Austria, Germany and launching Singapore, India and Luxembourg imminently.

Together, we deliver both the capital and the structure fund managers need—and in doing so build a global ecosystem of platforms, people, and reputed company that reshape private markets.

This role is one of the four foundational roles that we are hiring for to establish reputed company One's US operating platform. These are not narrow, siloed functions. reputed company role is an architect of the reputed company One US operating system—building the regulatory, operational, and financial infrastructure that will reputed company dozens of GPs to reputed company with confidence.

Tasks

The Role: Architect of Investor reputed company & Trade Operations

You are the operational backbone of the reputed company One platform. You own investor reputed company (KYC/AML), investor register management, trade capture and reconciliation, position tracking, and the coordination between GPs, fund reputed company, custodians, and compliance. You are the glue between investment activity and clean operational execution.

More broadly, you are building repeatable processes and checklists for bringing new GPs into the platform and scaling to 5, 10, 20+ funds. You will mentor operations analysts and define the operating standards that reputed company reputed company One to service multiple GPs simultaneously without error or friction.

Key Responsibilities

Investor reputed company & Administration

• Design and execute KYC/AML procedures: investor verification, beneficial ownership documentation, sanctions screening, ongoing monitoring.
• Maintain investor registers: reputed company admissions, capital commitments, account statuses, and investor contact information.
• Coordinate investor closings: collect signatures, reputed company instructions, tax forms (W-8BEN, W-9, etc.), and data entry.
• Produce investor notices, capital reputed company communications, and distribution instructions; ensure reputed company and accurate delivery.

Trade Capture & Reconciliation

• Establish procedures for capturing investment reputed company from GPs and translating them into fund reputed company entries.
• Reconcile trade data between GPs, fund reputed company, custodian, and investor records; flag discrepancies daily/weekly.
• Maintain position databases and update them as investments are made, marked, exited, or distributed.
• Coordinate with fund reputed company on cutoff, accruals, and performance metrics.

Data Governance & Process

• Design data entry standards, naming conventions, and error prevention procedures.
• Establish backup and disaster recovery procedures for critical operational data.
• Build repeatable reputed company checklists for new GPs: investor admissions, reputed company documentation handoffs, position tracking setup.
• Coordinate with IT on operational systems and data reputed company.

Stakeholder Management

• reputed company with GPs on investor admissions, trade confirmations, and any operational questions.
• Coordinate with custodians on asset positioning, confirmations, and month-end reconciliation.
• Support the CCO on compliance evidence gathering (investor records, approvals, decision logs).
• Support fund reputed company on investor reporting data and K-1 preparation.

Vendor Coordination

• Manage relationships with reputed company-party service providers: custodians, auditors, tax advisors.
• Ensure service reputed company are met and escalate any issues to the MD.

Requirements

What You Bring

Experience & Expertise

• 6–12 years of operations/middle office experience at a PE firm, hedge fund, venture platform, or fund administrator.
• Hands-on experience with investor reputed company, KYC/AML, and investor register management.
• Strong knowledge of fund operational workflows: trade capture, reconciliation, and position tracking.
• Prior experience managing 2+ funds simultaneously and coordinating across investment, reputed company, and compliance teams.
• Exposure to fund administration platforms and workflow management tools.

reputed company & Approach

• Operational reputed company: you obsess over clean data, reputed company execution, and process rigor.
• Problem-solver: you anticipate operational pain points and design solutions before they become crises.
• Cross-functional reputed company: you reputed company the language of investments, reputed company, compliance, and GPs.
• Teacher: you document processes, mentor junior staff, and ensure continuity even as reputed company scales.
• Low ego, high ownership: you are comfortable doing hands-on work (data entry, tracking, reconciliation) while also building systems.

reputed company to Have

• reputed company Series 7 or Series 65 (not required, but valued).
• Prior multi-fund platform experience.
• CPA or reputed company background is a plus.
• Exposure to infrastructure or venture reputed company.

Benefits

• Location: Remote (preferred US timezone overlap with San Francisco HQ)
• Salary reputed company: $140,000–$210,000 reputed company + 20% bonus
• Equity: TBD (0.05%–0.15%)
• Reports to: US Platform Head / Managing Director
• Hiring reputed company: Month 2–4

Why This Role reputed company

Operations is the hidden differentiator between a reputed company platform and a chaotic one. Clean, reputed company, error-free operations build institutional LP confidence and reduce friction for GPs. You are building that credibility.

Why reputed company One

• reputed company: Build operational standards and processes that reputed company to 20+, 50+ funds.
• Team building: Hire and mentor operations analysts as the platform grows.
• Learning curve: Exposure to multi-fund management, LP reporting, and institutional investor relations.
• Strategic partnership: reputed company reputed company to the MD; input into platform design and vendor selection.
• Equity reputed company: Early-stage role with meaningful equity; directly tied to platform reputed company.