Legal Document Processing Specialist – Case Management Data Entry Clerk (Hybrid Position | 5-Month Contract)

Join arenaflex as a Legal Document Processing Specialist

Are you a detail-oriented professional with exceptional typing skills and a passion for accuracy? Do you thrive in environments where precision and confidentiality are paramount? arenaflex is seeking a talented Legal Document Processing Specialist to join our Case Management team within the Legal and Emergency Response department. This is a fantastic opportunity to contribute to meaningful work while developing your career in a supportive, hybrid environment.

At arenaflex, we believe in empowering our employees to grow and succeed. As part of our team, you'll handle critical legal documents with professionalism and discretion, playing a vital role in responding to legal demands served upon our organization. If you're ready to take the next step in your career and make an impact, we encourage you to apply today!

About the Role

This is a 5-month contract position located in Overland Park, KS 66251. Initially, you will work on-site for training purposes to ensure you master our processes and systems. Once you've demonstrated consistent performance meeting our quality and production standards, you'll have the opportunity to work remotely up to two days per week. This hybrid approach offers the perfect balance between collaborative in-office work and flexible remote arrangements.

The Case Management group operates within our Legal and Emergency Response team and is responsible for analyzing and processing legal demands served upon arenaflex for historical customer information. These demands come from various sources, including law enforcement agencies, private attorneys, and pro se litigants. Your primary responsibility will be to review and analyze documents such as court orders, search warrants, subpoenas, and preservation letters, then apply standard practices and policies to properly name and route these documents for handling.

While most legal demands are routed to Case Management, you'll also assist in directing documents to Real Time Operations (RTO) and our Emergency Response Center (ERC) as needed. Both RTO and ERC handle real-time and emergent issues, making proper document handling absolutely critical to our operations.

Key Responsibilities

• Document Analysis: Review legal demands submitted by law enforcement, private attorneys, and pro se litigants, including court orders, search warrants, subpoenas, and preservation letters
• Document Classification: Apply standard practices and policies to properly name and categorize documents for appropriate handling and routing
• Code and Route: With minimal supervision, code legal demands for proper routing within the Legal and Emergency Response department
• Cross-Functional Support: Route documents to Real Time Operations (RTO) and Emergency Response Center (ERC) as needed based on the nature of the demand
• Quality Assurance: Maintain high accuracy standards while meeting production goals for document processing
• Confidentiality: Handle Sensitive Information as defined by the National Security Agreement (NSA) with the highest level of confidentiality and professionalism
• Content Awareness: Review documents that may contain graphic photographs or sensitive wording, demonstrating professionalism and emotional resilience
• Additional Duties: Perform other projects and tasks as assigned by management

Essential Qualifications

• Typing Proficiency: Minimum typing speed of 45 words per minute
• 10-Key Skills: Minimum of 5,000 keystrokes per hour on the 10-key pad
• Experience: At least 7 years of relevant experience in data entry, document processing, or a related field
• Computer Literacy: Strong proficiency with computer systems and software applications
• Legal Document Knowledge: Some formal training or experience in reading and interpreting legal demands is preferred, though on-the-job training will be provided
• Documentation: Must include a screenshot or download of completed 10-key and regular typing test results with resume attachment
• Citizenship: Proof of US citizenship (US birth certificate or US passport) required upon start date

Required Typing Tests

All candidates must complete and provide documentation for the following typing assessments:

• 10-key test screenshot results (minimum 5,000 keystrokes per hour)
• 1-minute typing test screenshot results (minimum 45 WPM)

Note: Applications without the required typing test documentation will not be considered.

Skills and Competencies

To succeed in this role, you'll need to demonstrate the following skills and personal attributes:

• Attention to Detail: Meticulous accuracy in document processing and classification
• Quick Learner: Ability to rapidly absorb new information, policies, and procedures
• Goal-Driven: Strong orientation toward meeting and exceeding performance targets
• Excellent Communication: Clear, professional written and verbal communication skills
• Professionalism: Mature, dependable, and discrete in handling sensitive information
• Emotional Resilience: Ability to remain indifferent to graphic or disturbing content when reviewing legal documents
• Confidentiality: Unwavering commitment to protecting sensitive and confidential information
• Time Management: Efficiently manage workload to meet deadlines and production goals

Work Environment and Culture

At arenaflex, we pride ourselves on fostering a supportive and inclusive work environment. Here's what you can expect:

• Hybrid Work Model: After completing training and demonstrating performance capabilities, enjoy the flexibility of working from home up to two days per week
• Comprehensive Training: Receive thorough on-the-job training to ensure your success in the role
• Professional Development: Opportunities to learn about legal document processing, case management systems, and compliance procedures
• Team Collaboration: Work alongside experienced professionals in a team-oriented atmosphere
• Mission-Driven Work: Contribute to important legal and emergency response operations that protect organizational interests

You'll be joining a team that values integrity, accuracy, and dedication. We understand the importance of the work we do and the trust placed in our team members. As such, we seek individuals who are mature, professional, and committed to maintaining the highest standards of confidentiality and quality.

Compensation and Benefits

arenaflex offers a competitive compensation package designed to support our employees' well-being and financial security:

• Competitive Pay: Attractive hourly rate commensurate with experience and qualifications
• Health Insurance: Comprehensive ACA-compliant health benefits including medical, dental, and vision coverage
• Additional Insurance Options: Accident, critical illness, voluntary life, and hospital indemnity insurances
• Financial Planning: 401(k) retirement plan with company matching
• Commuter Benefits: Benefits to assist with transportation costs
• Referral Program: Earn bonuses for referring qualified candidates
• Paid Leave: Paid sick leave as required by law

Career Growth Opportunities

This position offers valuable experience in legal document processing and case management within a corporate legal environment. You will develop expertise in:

• Legal document interpretation and classification
• Compliance and confidentiality procedures
• Case management systems and software
• Professional communication with legal professionals and law enforcement

Top performers may have opportunities for contract extension, permanent placement, or advancement within arenaflex. This role provides a strong foundation for careers in legal operations, compliance, or administrative management.

Important Notes

• This is a 5-month contract position
• Initial training period requires full-time on-site presence in Overland Park, KS
• US citizenship is required: Must present US birth certificate or US passport on first day for verification
• Position requires handling documents that may contain graphic photographs or sensitive wording
• Must obtain clearance for access to Sensitive Information as defined by the National Security Agreement (NSA)

How to Apply

Ready to take the next step in your career? Apply now by submitting your resume along with the required typing test documentation (10-key and 1-minute typing test screenshots).

arenaflex is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or any other protected category. We are committed to creating an inclusive environment for all employees.

If you require reasonable accommodation during the application process, please contact our Human Resources team.

Apply Today!

Join arenaflex and become part of a team that values precision, professionalism, and growth. We look forward to reviewing your application!

Note: Only candidates with the required typing test documentation will be considered. Please ensure all requested materials are attached to your application.

arenaflex – Where Talent Meets Opportunity