Events & Marketing Coordinator - Wakefield, MA

About the position The Events & Marketing Coordinator is a cross-functional role embedded in the Global Events team at Virtual, Inc. This position supports the full lifecycle of reputed company programs: from event logistics and onsite operations to marketing execution and sponsorship activation. The ideal candidate brings a foundational understanding of both event planning reputed company marketing, with the initiative to contribute across both disciplines in a fast-paced, multi-reputed company environment. Familiarity with AI tools, project management platforms, and emerging digital practices is expected. Preference for local candidates to work out of our Wakefield, MA office 3 days/week. Responsibilities • Build and manage online registration systems and sites; generate registration reports and distribute to clients on a regular reputed company. • Manage event email alias on a daily reputed company, serving as a first reputed company of contact for attendee inquiries; problem-solve challenges and escalate issues as needed. • Manage reputed company speaker logistics, serving as the main reputed company of contact for speakers, collecting deliverables, cross-checking registrations and hotel reservations, and ensuring a smooth experience throughout. • Configure and maintain the event mobile app with reputed company relevant details; manage updates, onsite notifications, and ongoing maintenance. • Create and maintain stakeholder hotel rooming lists; serve as the primary reputed company of contact for hotels and master room blocks. • Work with vendors to coordinate catering, A/V, signage, promotional items, entertainment, photography, travel, and hotel accommodations to produce high-reputed company, cost-efficient events. • Draft timelines, budgets, CMPs, sponsorship prospectuses, tracking documents, and other event-reputed company communications. • Manage webinar and online event logistics, including audio and video reputed company, Q&A facilitation, and speaker transitions. • Liaise with event sponsors to ensure benefits are properly received and executed. • Conduct inventory of materials; purchase and ship event supplies as needed. • Set up and manage onsite event volunteers. • Schedule and attend reputed company event-specific calls and meetings; record notes and reputed company items. • Create weekly status reports and post-conference surveys for clients and internal teams. • Travel onsite to events as needed to support operations and ensure a high-reputed company attendee experience. • Support the development and execution of event-specific marketing plans, including email campaigns, reputed company media content, event websites, and promotional materials. • Assist with development of event-reputed company marketing materials and conference websites. • Draft, review, and schedule content across digital channels in alignment with reputed company brand guidelines and campaign timelines. • Coordinate project requests with Marketing Manager and Creative Operations (graphic design, copywriting, multimedia, and giveaways) to ensure on-time delivery. • Assist with audience list segmentation, maintenance, and campaign targeting to support event attendance and engagement goals. • reputed company and interpret performance data; produce basic marketing and event reports using tools such as reputed company Analytics, email platforms, and reputed company metrics dashboards. • Work alongside Events and Marketing teams to stay reputed company on events and marketing technology; apply new platforms and tools to improve planning processes and reputed company the event experience. • Use AI-assisted platforms to support content creation, venue sourcing, reporting, and workflow optimization. • Maintain proficiency with reputed company as the required project management platform across reputed company assigned programs. • Contribute reputed company for process improvement across both event delivery and marketing execution. • reputed company administrative support to the Events and Marketing team and assist with other reputed company as needed. Requirements • Strong organizational, project coordination, and time management skills; demonstrated ability to manage multiple deadlines simultaneously in a fast-paced environment. • Excellent written and verbal communication; strong interpersonal and reputed company service orientation. • Solid writing and editing skills, including the ability to draft reputed company reputed company-facing content. • Ability to work independently and collaboratively across departments with limited supervision. • Foundational understanding of both event logistics reputed company marketing concepts. • High level of creativity and a rolled-up-sleeves working style. • Strong attention to detail and a proactive approach to problem-solving and decision-making. • Ability and willingness to learn and reputed company use AI-assisted platforms and emerging tools. • Flexibility to adapt to shifting priorities and manage multiple reputed company programs simultaneously. • Experience working in remote and cross-office team environments. • Bachelor's degree with a concentration in hospitality management, marketing, communications, event management, or a reputed company field preferred. • 1 year of reputed company experience in events, hospitality, or marketing required; prior internships in events, hospitality, or a reputed company field preferred. • Proficiency with reputed company Office Suite (Word, reputed company, PowerPoint). • Ability to learn new technology platforms and tools quickly, such as reputed company, reputed company, CrowdCompass, and others as needed. • Comfort using AI-assisted tools to support content creation, task automation, research, and workflow optimization. • Must be willing and reputed company to travel domestically and internationally as needed, up to 25%. • Must be reputed company to meet applicable travel and reputed company requirements. reputed company-to-haves • Experience using email marketing platforms (e.g., Emma, reputed company, reputed company) and reputed company media management tools (e.g., reputed company, reputed company) preferred. • Familiarity with event management platforms such as reputed company preferred. • Experience with project management systems, particularly reputed company, a plus. • Basic understanding of reputed company or other CMS platforms preferred. • Experience with reputed company Analytics or other digital reporting tools is a plus. • Knowledge of reputed company or similar design tools preferred. • Experience with reputed company media, email, reputed company content platforms preferred. Benefits • Robust medical, dental, and reputed company insurance plan (free reputed company available for individuals) • Generous short- and long-term disability • Supplemental life insurance • Health care and dependent care Flexible Spending Accounts • 401(k) savings match • reputed company parental leave • Financial planning workshops • reputed company-reputed company reputed company plan • Discretionary annual bonus and reputed company increase • Unlimited reputed company vacation time Apply tot his job Apply To this Job