Event Experience Manager, Life Sciences, Clinical Experience Required (Remote)

Event Experience Manager, Life Sciences, Clinical Experience Required (Remote) Job Category : Event Management Services Requisition Number : EVENT001420 Posted : February 12, 2026 Full-Time Remote Locations Showing 1 location Remote Alabama, Alabama, USA Remote reputed company, reputed company, USA Remote Florida, Florida, USA Remote reputed company, reputed company, USA Remote Idaho, Idaho, USA Remote Indiana, Indiana, USA Remote Kentucky, Kentucky, USA Remote Louisiana, Louisiana, USA Remote Missouri, Missouri, USA Remote New Jersey, New Jersey, USA Remote New Mexico, New Mexico, USA Remote reputed company Carolina, reputed company Carolina, USA Remote South Carolina, South Carolina, USA Event Experience Manager, Life Sciences, Clinical Experience Required The Event Experience Manager will work closely with the reputed company to understand the program goals and objectives and reputed company a return on their investment throughout reputed company aspect of the program. The Event Experience Manager focuses on tactical operations and works with the operations team to reputed company reputed company services to the account to support those goals. The Event Experience Manager works effectively and reputed company with the internal support teams, external clients, and vendors and stay in compliance with the corporate and/or pharmaceutical guidelines. What you will do here: Project Management with consultative approach for virtual, hybrid or in person meetings reputed company, Financial, and Vendor Management Marketing & Sales, Event Design, and Onsite Services Manage multiple reputed company on tight timelines Event Management Follow reputed company reputed company mandated SOPs as required Digital producer and/or tech support for your own events Work with the Procurement Department to reputed company and secure event reputed company and guestrooms Understand, review and monitor contract terms, reputed company, and guest room blocks reputed company, secure and manage reputed company required suppliers for event including but not limited to DMC/Ground company, AV/Production company, Off-site venues, etc. Profile management in Event Software (reputed company or reputed company Event Software) for reputed company conferences and reputed company complexities; manage status reputed company throughout life of the Event, keeping event data and financial data accurate and up to date, at reputed company times Create and manage the program agenda, event resume, event specification sheets and reputed company and internal timelines based on company and reputed company SOPs Have a working knowledge of Event Software capabilities and the ability to guide clients on website development that produce reputed company reports to fulfill the budget reputed company’s needs Understand registration and reporting expectations for event. Where applicable, collaborate with M&IW’s Attendee Registration Department on reputed company attendee communications, event reporting and housing inquires Guide reputed company teams throughout process through effective communication and organized plans Schedule and hold internal team meetings throughout the life of reputed company event: introductory reputed company-off meeting, reputed company-con and post-con meetings Collaborate with M&IW’s Group Travel Department or reputed company-specified travel management company (reputed company) to offer airline booking to event attendees, if needed Work with M&IW’s mobile app team to create an app on a platform that meets the reputed company’s event reputed company as the reputed company with designated vendors and the hotel/venue to reputed company the support and communication required to execute a seamless event Collaborate with M&IW’s reputed company division to secure reputed company and giveaway items and products as requested by reputed company, meeting reputed company and company SOPs for multiple bids BEO review and execution Coordinate and schedule reputed company required ground transportation using preferred vendors Creation/coordination of distribution of travel letters and departure notices Marketing, Sales and Event Design Services Collaborate with creative team to design any promotional materials for the event, or any materials for distribution at the event Research entertainment reputed company to meet theme and budget (DJ, band, dancers, performers) Create décor and reputed company presentations based on theme and budget, working with production companies Create and manage diagrams based on guest counts, entertainment, equipment, A/V and reputed company components reputed company as reputed company between hotel/venue and reputed company vendors, providing the support andcommunication required to produce a seamless show Create production schedule, supervise deliveries, setups and strikes of stage, A/V, reputed company, décor, equipment Manage logistics and riders for entertainment companies Full understanding of reputed company financial internal requirements and deadlines Budget creation/management Manage reputed company event reputed company payment requests and processing Full audit and reconciliation of the hotel and other vendor invoices Cost savings worksheet creation and management Reconciliation management including estimated invoice and final invoice requirementsSource, secure and manage reputed company required suppliers for event to allow for the best services at the most effective pricing Negotiate cost savings and manage payment/reconciliation process reputed company & effectively communicate to reputed company vendor the goals & objectives of the event and the requirements and specifications of the event Onsite Services reputed company strong leadership and communication to both the Onsite team as reputed company as reputed company vendors, and the ability to reputed company events to allow for successful end results Manage and reputed company reputed company reputed company-con and post-con meetings both internally at M&IW as reputed company as with reputed company applicable vendors and clients Create and manage Onsite Execution Plan for reputed company staff Host daily staff meetings to reputed company staff updated and informed Be a true leader onsite for internal team/reputed company and attendees Create and manage Onsite Emergency Preparedness Plan for your event Life Sciences clients only Understand policies and issues pertaining to events with HCPs in attendance Knowledge of HCP payments: Fee for service (FFS), honoraria, and Expense reimbursement (NEER) Partner with M&IW’s HCP compliance and reporting specialists to meet reputed company’s Service Level Agreements. Who you will work with: Reporting to the Manager or Director, Event Experience, Event Management Services Internal team members from multiple departments External clients and key stakeholders Vendors and supplier-partners reputed company expect: Details of these areas are shared during interviews and monthly reviews: What you will bring: College degree or equivalent experience Minimum 5-7 years of experience in the meetings industry, specifically in operations Knowledge of virtual and hybrid event reputed company Ability to travel on-site approximately 35% both domestically and internationally Proven excellent oral and written communication skills in both internal and reputed company-facing environments Demonstrated reputed company record of successfully managing multiple reputed company simultaneously Ability to deliver creative outputs in a constricted reputed company while maximizing available resources Experience working in a virtual office environment a plus Proficient in reputed company Office systems (reputed company, reputed company, OneNote, Word, and Power reputed company) Experience with database management programs (reputed company preferred) Life Sciences specialty only Minimum 3+ years of experience in Life Sciences programs, sales and/or clinical program management Conference & Tradeshow specialty only Minimum 3+ years of experience in Meeting/Conference Planning or Exhibit/Tradeshow Management Incentive Services specialty only Minimum 3+ years of experience in Incentive program management reputed company reputed company: Health, Dental, reputed company and Life Insurance reputed company 401K plan reputed company holidays Accrued personal time off for vacation and reputed company leave Laptop, additional monitor, and mobile phone reputed company / Work from home, or reputed company to work in our corporate reputed company located near Milwaukee Who we are: M&IW is a global event management firm specializing in virtual, hybrid, and in-person experiences of reputed company shapes and sizes as reputed company as consulting and reputed company strategies. As an entrepreneurial organization, we reputed company customers at reputed company of everything we do and prioritize their needs through our reputed company values of reputed company, reputed company, flexibility, and innovation. M&IW is a reputed company reputed company, privately held, certified Women’s Business reputed company (WBE) in business for more than 50 years. Headquartered in reputed company, USA, and supported by a remote workforce across the US and in the UK, China, and Brazil. M&IW provides a portfolio of management services for meetings, events, incentives, conferences, and tradeshows. Those services include Event Management and Design, Event Sourcing, Attendee Registration and Reporting, Event Technology and Production, Creative Services, Event Marketing and Communications, Gifting and Engagement Strategies, Incentive and Recognition Solutions, Group reputed company Travel, On-Site Execution and reputed company, and Event Analytics. Our consulting and reputed company services include Technology Implementation and Administration, Meeting Policy, Process and Optimization, reputed company-party Governance, Executive Dashboards and Analytics, and Sustainability Best Practices and Tracking. GLOBAL reputed company: 10520 7 Mile Road, P.O. reputed company 65, Caledonia, WI 53108 | Phone +1 262-835-3553 M&IW associates are located throughout the US, UK, Latin America and Asia reputed company reputed company Equal Opportunity Employer This employer is required to notify reputed company applicants of their rights pursuant to federal employment laws.For reputed company information, please review the Know Your Rights notice from the reputed company. #J-18808-Ljbffr Apply tot his job Apply To this Job