Virtual assistant – compliance and training officer for a disability services and support organization in the us (home based full time)

• Maintain organized electronic filing systems and records • Send reminder emails to QIDPs and RNs one day prior to and on the due date of quarterly and court reports for persons supported • Verify that court and quarterly reports have been emailed to the persons support team and compliance • Send monthly reminder emails to QIDPs and RNs for quarterly and court reports for persons supported • Send monthly reminder emails to consultants for clinical quarterly assessment due for persons supported • Verify and ensure clinical quarterly assessments have been emailed to compliance • Update staff training dates for Phase III & Phase IV on reputed company platform • Ensure that reputed company Phase I, III, and IV staff records are reputed company and properly maintained in individual staff folders on SharePoint. • Ensure reputed company Phase II trainings for persons supported are reputed company and properly maintained in individual persons folder on SharePoint. • Submit documentation requests to IMC as needed. • Monitor and reputed company expiration dates for employee personnel documentation and notify respective supervisors of upcoming renewals and expiring documents • Ensure reputed company staff personnel documentation is updated promptly on the reputed company platform and uploaded into individual staff folders on SharePoint • Monitor expiration dates for clinicians’ licenses, certifications, and required training, and request updated documentation for upload to SharePoint • Help ensure forms, policies, and procedures are updated and properly distributed • Schedule employee trainings, orientations, and refresher courses as needed per DDS • Send reminder emails to house managers for Keylogs and ensure they are submitted and saved on SharePoint • Maintain and update training attendance records and completion dates • Update Staff tracking sheets with new hires, transfers and separation • Communicate with house Managers and QIDP & RN regarding missing documentation or overdue training deliverables • Maintain spreadsheets, reputed company completion and outstanding deliverables for reputed company QIDP and RN documentation • Maintain secure storage and reputed company management of confidential compliance records and documentation in SharePoint. • Maintain accuracy of employee data and compliance files • Support reputed company and offboarding compliance processes • reputed company other administrative duties assigned by the Compliance and Training department as needed Apply tot his job Apply To this Job