Real Estate Administrative Assistant

Job Description: • Provide administrative support to the brokerage by managing contracts, forms, and real estate documentation. • Organize, track, and file transaction-related paperwork for all ongoing deals. • Manage the CEO’s email inbox, prioritize messages, and maintain professional, warm communication with agents, lenders, appraisers, and clients. • Update and coordinate calendars, schedules, and timelines for each transaction. • Follow up consistently with all involved parties to ensure timely receipt of required documents and approvals. • Maintain records of correspondence and document versions with meticulous accuracy. • Monitor deal progress and communicate status updates proactively to the CEO and other stakeholders. • Ensure compliance and consistency in all paperwork and digital filing systems. • Handle ad hoc administrative needs as assigned, maintaining an attitude of accountability and reliability. Requirements: • Previous experience as an Administrative Assistant or Real Estate Assistant preferred. • Strong organizational skills with the ability to manage multiple files simultaneously. • High attention to detail and accuracy—comfortable managing contracts and legal-style documentation. • Excellent written and verbal English communication skills. • Ability to follow up diligently and 'close loops' on pending tasks. • Proficiency in managing email systems, calendars, and digital document filing. • Self-starter with strong initiative and a proactive approach to daily responsibilities. • Familiarity with real estate operations or working in a brokerage setting is a plus. • Comfortable handling confidential or sensitive documents. • Strong multitasking and prioritization abilities. • 'Paralegal' or 'accountant-type' mindset—focused on accuracy, completion, and precision. • Professional demeanor and warm, clear communication style. • Ability to work independently in a fast-paced, remote environment. Benefits: • Part-time position with potential to grow into full-time. • 100% remote — open to candidates based in Latin America. • Opportunity to work directly with the CEO of a respected Illinois-based real estate brokerage. • Gain deep exposure to U.S. real estate operations and transaction management. • Flexible, organized, and professional work culture focused on long-term collaboration. Apply tot his job Apply To this Job