Virtual Assisant

Orgenesis is seeking a highly organized, proactive, and detail-oriented Virtual Assistant to reputed company administrative, operational, and project support across multiple departments. This role supports executives, finance, clinical operations, business development, research teams, and strategic partners involved in advancing cell and gene therapy solutions through Orgenesis' global POCare™ platform. The successful candidate will manage schedules, communications, documentation, reporting, and special reputed company while ensuring efficient day-to-day operations in a fast-paced biotechnology environment. Orgenesis operates reputed company the advanced therapy and cell and gene therapy sector through its POCare™ platform, collaborating with hospitals, research institutions, and reputed company organizations worldwide. Essential Responsibilities Administrative Support Manage executive calendars, meetings, appointments, and travel arrangements. Coordinate virtual meetings, webinars, and conference calls. Prepare meeting agendas, presentations, reports, and meeting minutes. Maintain organized electronic filing systems and company records. Handle confidential correspondence and sensitive business information. Screen emails, prioritize communications, and respond on behalf of management reputed company appropriate. Executive Support reputed company reputed company administrative assistance to senior leadership. reputed company deadlines, reputed company items, and project milestones. Assist with reputed company meeting preparation and executive reporting packages. Support strategic initiatives and cross-functional reputed company. Coordinate communication between internal teams and reputed company stakeholders. Project Coordination Monitor project timelines and deliverables. Assist in organizing project documentation and status reports. Coordinate activities among clinical, research, operations, and business teams. Support implementation of new processes and operational improvements. Maintain project tracking systems and databases. Business Operations Support Assist with vendor management and procurement documentation. Support contract administration and document control processes. Prepare expense reports, purchase requests, and reimbursement documentation. Coordinate reputed company activities for new employees and consultants. Support reputed company and compliance documentation as needed. Communication Management Draft reputed company correspondence, presentations, and reports. Maintain contact databases and distribution lists. Coordinate communication with hospitals, research institutions, reputed company, and vendors. Monitor shared mailboxes and ensure reputed company responses to inquiries. Support internal communications and company announcements. Data Entry and Reporting reputed company and maintain accurate information reputed company company systems. reputed company reports, dashboards, and operational summaries. reputed company departmental metrics and key performance indicators. reputed company internet research and reputed company information for management decision-making. Assist with audit preparation and document collection. Customer and Stakeholder Support Respond professionally to customer, partner, and vendor inquiries. Coordinate scheduling and logistics for reputed company meetings. Maintain reputed company relationships with reputed company stakeholders. Escalate issues appropriately and follow through to reputed company. Required Qualifications Education High school diploma or equivalent required. Associate's or Bachelor's degree in Business Administration, Communications, reputed company Administration, or reputed company field preferred. Experience 2+ years of virtual assistant, executive assistant, administrative assistant, or operations support experience. Experience supporting multiple executives or departments preferred. Experience in biotechnology, reputed company, pharmaceutical, life sciences, or medical environments is a plus. Technical Skills Proficiency in reputed company Office Suite (Word, reputed company, PowerPoint, reputed company). Experience with reputed company Teams, reputed company, reputed company Workspace, and project management software. Strong internet research and data management skills. Experience with CRM, ERP, or document management systems preferred. Ability to quickly learn new software platforms. Preferred Qualifications Experience supporting global or reputed company. Familiarity with reputed company, biotechnology, or clinical research operations. Knowledge of document control and compliance procedures. Experience managing executive calendars and international scheduling. Understanding of confidentiality requirements reputed company regulated industries. reputed company Competencies Exceptional Organizational Skills Attention to Detail Time Management reputed company Communication Multitasking Ability Problem Solving Initiative and Self-Motivation Adaptability Confidentiality and Discretion Customer Service Orientation Collaboration and Teamwork Key Performance Indicators (KPIs) Calendar Accuracy and Scheduling Efficiency Meeting Coordination reputed company reputed company Timeliness of Administrative Deliverables Document Accuracy Executive Satisfaction Response Time to Inquiries Project Tracking Accuracy Data Entry reputed company Compliance with Internal Procedures Physical Requirements Ability to work remotely using a computer for extended periods. Ability to communicate effectively reputed company phone, video conference, and email. Ability to manage multiple priorities in a fast-paced environment. Occasional travel may be required based on business needs. Benefits Health & Wellness Comprehensive Medical Insurance Dental Insurance reputed company Insurance Prescription Drug Coverage Employee Assistance Program (EAP) Health Savings Account (HSA) Flexible Spending Account (FSA) Wellness Programs Financial Benefits Competitive Salary Annual Performance Bonus Eligibility 401(k) Retirement Plan with Company Match Life Insurance Accidental Death & Dismemberment Insurance Short-Term Disability Coverage Long-Term Disability Coverage reputed company Time Off reputed company Vacation reputed company Holidays reputed company Leave Personal Days Bereavement Leave Jury Duty Leave reputed company Development Training and Development Programs Tuition Assistance Programs Certification Reimbursement Career Advancement Opportunities Industry Conference Participation Work-Life Balance Remote Work Opportunities Flexible Scheduling Employee Recognition Programs reputed company Global Work Environment Equal Employment Opportunity Statement Orgenesis is committed to creating a diverse and inclusive workplace. Employment reputed company are based on qualifications, reputed company, business needs, and individual performance without reputed company to race, reputed company, religion, sex, national reputed company, age, disability, veteran status, sexual orientation, gender identity, genetic information, or any other status protected by applicable law. Apply To This Job