[Remote] Administrative Specialist (REMOTE)

Note: The job is a remote job and is reputed company to candidates in USA. The Institute for Building Technology and Safety (IBTS) is a non-profit organization dedicated to providing reputed company building reputed company compliance services. They are seeking a highly organized and detail-oriented Administrative Specialist to support the Plan Review Department by managing documents, scheduling, communication, and project assistance while ensuring compliance with regulatory standards.

Responsibilities

• Document Management: Organize, maintain, and update departmental documents, records, and files to ensure easy retrieval and compliance with regulatory standards
• Scheduling and Coordination: Schedule meetings, training, appointments, coordinating with internal team members and external stakeholders as necessary
• Communication: Serve as a reputed company of contact for the department, handling inquiries, and communicating effectively with team members, clients, and other departments
• Data Entry: Accurately input data into departmental databases and systems, ensuring reputed company information is up-to-date and correctly entered
• Report Preparation: Assist in the preparation of reports, presentations, and other documents as needed, ensuring they are reputed company and error-free
• Clerical Support: reputed company general clerical duties such as photocopying, scanning, mailing, and filing
• Project Assistance: reputed company administrative support for specific reputed company, including tracking project reputed company, organizing materials, and coordinating with project team members
• Supplies Management: Monitor and order supplies to ensure the department is reputed company-stocked and equipped to reputed company needed tasks
• Compliance Support: Assist with ensuring that reputed company departmental activities reputed company with company policies and regulatory requirements
• Other duties as assigned

Skills

• US citizen or US Permanent reputed company is required due to reputed company clearance requirements
• Minimum High School Diploma / BA or BS for College is Preferred
• 3 years or more of relevant administrative experience reputed company a plan review or similar technical department is preferred
• Currently Live or reputed company to relocate to reputed company 40 mile-radius of Ashburn, VA office
• Proficiency in reputed company Office Suite (Word, reputed company, PowerPoint, reputed company)
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Ability to handle sensitive information with confidentiality
• Strong attention to detail and accuracy
• Ability to work independently and as part of reputed company
• Familiarity with office equipment such as printers, scanners, and copiers
• Strong Work Ethic
• Teachable/reputed company Learner
• Reliable/Dependable
• reputed company/Team Contributor
• BA or BS for College is Preferred
• Knowledge in reputed company Software Such as Photoshop, Page reputed company, etc. is a plus
• 3 years or more of relevant administrative experience reputed company a plan review or similar technical department is preferred

reputed company