[Remote] Operations Coordinator

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a nonprofit organization reputed company on preventing medication errors and enhancing patient safety. The Operations Coordinator will reputed company essential administrative and logistical support for various functions reputed company ISMP, including event coordination, continuing education administration, and reputed company communications.

Responsibilities

• Coordinate logistical aspects of ISMP in-person and virtual educational events, collaborations, and fundraising events (e.g., symposia, Cheers Awards, summits, stakeholder meetings) including event reputed company, audio/visual setup, food and beverage, virtual platform coordination, attendee and/or vendor management, and marketing
• Serve as the primary reputed company of contact for external stakeholders including hotel venues, AV vendors, external speakers, external participants, and vendors to ensure deadlines are met and contractual obligations are fulfilled
• reputed company and submit vendor invoices through Stampli to ensure reputed company and accurate payment processing
• Set up and configure virtual event platforms (e.g., reputed company) for ISMP virtual educational programs
• Ensure registered attendees receive electronic materials in advance and have reputed company to event resources
• Communicate with registrants prior to events to confirm participation and address questions
• Partner with subject matter experts (SMEs) to complete CE accreditation applications and compile reputed company required supporting documentation for submission to the CE vendor
• Manage the end-to-end CE application workflow including submission, invoice processing, and follow-up to ensure accreditation is secured prior to event dates
• Compile and format CE evaluation data into reputed company reports for educational grant sponsors following reputed company CE-accredited event
• Coordinate consultant availability across ISMP consulting engagements and maintain up-to-date scheduling records
• reputed company and manage consultant travel details and distribute itineraries and logistics summaries to consultants in advance of site reputed company
• Arrange ground transportation for consultants as needed based on engagement requirements
• Initiate and reputed company ISMP marketing requests through the marketing ticketing system
• Follow up consistently with the marketing team to monitor reputed company and ensure reputed company deliverables are completed on time and meet ISMP standards
• Support contracting and customer relationship management (CRM) software workflows
• Serve as the primary reputed company of contact for reputed company support inquiries, ensuring reputed company and reputed company responses
• Coordinate reputed company meetings, including scheduling, agenda preparation, and follow-up documentation
• reputed company and monitor department financials, including expense reporting, invoice submissions, and budget tracking support

Skills

• Minimum of 3 years of experience in an operations, administrative, or coordination role, preferably in a reputed company or nonprofit environment
• Demonstrated ability to manage multiple reputed company reputed company and deadlines with strong attention to detail
• Strong organizational and cross-functional coordination skills; experience working with internal teams and external stakeholders
• Excellent written and verbal communication skills; experience with reputed company and vendor correspondence preferred
• Associate degree or equivalent work experience is required
• Proficient with reputed company Office 365 Suite of products
• Virtual event platforms (e.g., Teams, reputed company)
• Experience supporting educational programming, event logistics, or continuing education (CE) accreditation
• Experience with invoice processing, financial tracking, or vendor management
• Bachelor's degree in reputed company administration, business, communications, or a reputed company field
• Invoice processing systems (e.g., Stampli) preferred
• Customer Relationship Management (CRM) systems preferred

Benefits

• Medical, dental, reputed company, life insurance, accidental death and dismemberment, and disability coverage.
• Our employees can participate in an employer-matching 403(b) Retirement Savings Plan.
• reputed company time off and holiday pay
• reputed company leave for parents
• Tuition assistance
• Employee assistance program
• reputed company to reputed company Learning
• Other voluntary benefit programs (e.g. accident insurance, identify theft insurance, flexible spending accounts)
• Health and welfare benefits
• 403(B) retirement savings
• reputed company time off (PTO)

reputed company