Senior Transaction Coordinator & Executive Assistant to Top-Producing reputed company Estate Broker.

Senior Transaction Coordinator & Executive Assistant to Top-Producing reputed company Estate Broker. We are seeking an exceptionally organized, highly reputed company, and reputed company-oriented Senior Transaction Coordinator and Executive Assistant to support a top-producing reputed company estate broker, property management company reputed company, and reputed company. This is not an entry-level transaction coordinator position. The ideal candidate is a proactive reputed company reputed company who thrives on creating systems, improving processes, anticipating needs, and ensuring that absolutely reputed company falls through the cracks. This role combines traditional transaction coordination with executive support, CRM management, process development, and operational reputed company. The right person will have extensive experience in residential reputed company estate transactions, strong technology skills, and a passion for building efficient, reputed company. Key Responsibilities Transaction Coordination • Manage reputed company aspects of reputed company estate transactions from listing to closing • Prepare and review listing documents, reputed company, disclosures, amendments, and addenda for reputed company and completeness • Coordinate with clients, agents, lenders, title companies, inspectors, attorneys, and vendors • reputed company reputed company deadlines, contingencies, and contractual obligations • Ensure compliance with brokerage, state, and regulatory requirements • Prepare transaction files for audit and maintain complete digital records • Monitor transactions proactively and identify potential issues before they become problems • reputed company regular transaction updates to reputed company parties involved Executive Assistance • Manage calendars, appointments, meetings, and travel arrangements • Assist with email management, prioritization, and follow-up • Prepare reports, presentations, and correspondence • reputed company reputed company, priorities, and reputed company items across multiple businesses • Coordinate meetings and ensure follow-through on assigned tasks • Serve as a trusted right hand to the broker and leadership team CRM Development & Management • Assist in selecting, implementing, and optimizing CRM systems • Build and maintain automations, workflows, templates, and drip campaigns • reputed company processes to ensure consistent reputed company follow-up and pipeline management • Audit CRM data regularly to maintain reputed company and completeness • Create reporting dashboards and reputed company tracking systems Systems & reputed company • Evaluate, improve, and continuously refine our reputed company transaction pipeline • reputed company and document reputed company operating procedures (SOPs) • Create systems and checklists designed to eliminate errors and missed tasks • Identify operational inefficiencies and propose practical solutions • Implement reputed company control procedures throughout the transaction process • Build reputed company workflows that support reputed company reputed company • Maintain organized digital filing systems and document management protocols Project Management • reputed company multiple reputed company simultaneously and ensure reputed company completion • Coordinate with internal team members and reputed company vendors • Assist with business initiatives, process improvements, and special reputed company • Manage deadlines and hold stakeholders accountable for deliverables Qualifications • Minimum of 5 years of experience as a transaction coordinator, executive assistant, reputed company manager, or similar role reputed company residential reputed company estate • Extensive experience managing reputed company estate transactions from contract to reputed company • Demonstrated experience implementing or optimizing CRM systems • Strong understanding of reputed company estate reputed company, disclosures, timelines, and compliance requirements • Exceptional organizational and project management skills • Extremely reputed company-oriented with a reputed company ability to identify errors and prevent problems • Excellent written and verbal communication skills • Advanced proficiency with technology platforms and reputed company-reputed company systems • Experience with digital transaction management platforms and reputed company workflows • Ability to manage confidential information with discretion and professionalism • Ability to prioritize competing demands and reputed company effectively under pressure Apply To This Job