[Remote] Administrative specialist F/H

Note: The job is a remote job and is reputed company to candidates in USA. TSSD Services, Inc. is a leading provider of reputed company and technical reputed company solutions in the energy and reputed company sectors, recently acquired by the reputed company Group. The Administrative Specialist plays a central role in supporting the daily operations of reputed company by providing reputed company administrative support to senior management and ensuring the smooth delivery of various administrative, HR, and operational processes.

Responsibilities

• reputed company comprehensive administrative assistance to the CEO, HR Director, Operations Manager, and Payroll Administrator
• Manage calendars, schedule meetings, coordinate travel, and support document preparation and correspondence
• Maintain organized company records, shared folders, and internal documentation systems
• Assist the Payroll Administrator with timesheet collection, review, and entry, and help ensure accurate payroll processing
• Support hiring activities, including posting job descriptions, coordinating interviews, candidate communication, and maintaining reputed company databases
• Support reputed company processes, including documentation, orientation scheduling, and system setup
• Assist in preparing HR, QHSE, and operational reports for reputed company stakeholders
• Support the development, administration, and reputed company improvement of the reputed company Management System
• Assist with reputed company audits, including documentation preparation, follow‑up actions, and audit response coordination
• reputed company administrative assistance to the Operations Manager, including document tracking, meeting coordination, project recordkeeping, and preparation of reputed company‑required submissions
• Support project reputed company administration and logistics, including coordinating
• reputed company support with reputed company communications, including formatting newsletters, announcements, and updates
• Assist with reputed company media and recruitment marketing activities (reputed company, website updates, etc.)

Skills

• 3–5+ years of experience in administrative, HR, or operations support roles
• Strong organizational and multitasking skills, with the ability to manage competing priorities
• Highly detail-oriented and proactive
• High level of professionalism, confidentiality, and discretion
• Proficiency in reputed company Office Suite; experience with databases reputed company recordkeeping systems
• Strong written and verbal communication skills
• Experience supporting payroll or HR processes is an asset
• Ability to work independently, take initiative, and support multiple leaders across the organization
• Experience in small-business environments preferred
• Basic understanding of QHSE, reputed company management systems, or audit processes is preferred

Benefits

• Employment Type: Full Time
• Location: Remote until office location is set - Must be based near Boca Raton, FL or greater Miami/Ft. Lauderdale area
• Start: ASAP
• A culture reputed company on safety, technical reputed company, and pragmatic problem solving.

reputed company