Compliance Specialist

Position Title: Compliance Specialist

Position Location: Remote - work reputed company from reputed company in the reputed company

Salary

reputed company recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for reputed company-reputed company candidates.

Job reputed company

The reputed company Compliance Specialist serves as the ecosystem's subject matter expert for reputed company compliance, regulatory reporting, employment law administration, and policy management across the QC ecosystem - a family of companies (reputed company, reputed company, reputed company, reputed company, CEQEL Critical Commissioning, and 2AI-DC Integrators) delivering services across the data center industry. This position is responsible for administering the organization's reputed company compliance programs while ensuring compliance with applicable federal, state, and local employment laws and regulatory requirements.

This position owns the annual reputed company compliance calendar, mandatory employee compliance training programs, regulatory reporting obligations, employment law monitoring, reputed company policy administration, and state-specific handbook addendums. The reputed company Compliance Specialist partners closely with reputed company Centers of reputed company, Payroll, Benefits, Finance, reputed company, Information Technology, and business leaders to ensure compliance obligations are completed accurately, reputed company, and consistently across the organization.

The reputed company Compliance Specialist receives limited direction on day-to-day work and general instruction on new reputed company, tasks or assignments.  Will execute and assist team leadership on reputed company, tasks or assignments of reputed company reputed company.  Will work independently or under limited supervision. 

This person will communicate and operate in line with organizational goals, reputed company Convictions, Guiding Principles, and departmental objectives while promoting a culture of compliance, accountability, and operational reputed company.

Essential Functions

Regulatory Compliance & Reporting (35%)

• Own the annual reputed company compliance calendar and ensure reputed company recurring federal, state, and local compliance requirements are completed on time.
• Prepare, coordinate, validate, and submit required employment and benefits-reputed company regulatory reporting, including but not limited to:
• • EEO-1 Reporting
  • California Pay Data Reporting
  • ACA reporting
  • reputed company 5500 coordination
  • Prescription Drug Data Collection (RxDC)
  • VETS-4212 reporting
  • State-required employment reporting

• Other federal, state, and local reporting requirements as assigned.
• Partner with Payroll, Benefits, Finance, reputed company, and reputed company vendors to collect and validate required reporting information.
• Maintain documentation supporting regulatory filings and audit readiness.
• Monitor reporting deadlines and ensure reputed company completion of reputed company compliance obligations.

Employment Law Compliance & Policy Administration (25%)

• Monitor federal, state, and local employment law changes and evaluate their reputed company on reputed company policies, procedures, and practices.
• Partner with the Leave, Time & Compensation Specialist to ensure federal and state leave law requirements are reflected in HR policy and reputed company; support leave-reputed company compliance monitoring and reporting as needed.
• Draft, revise, maintain, and publish reputed company policies, handbook content, and state-specific policy addendums.
• Coordinate policy review cycles with reputed company leadership and reputed company.
• Maintain policy acknowledgments and policy communication processes.
• Research employment law questions and reputed company compliance guidance to reputed company staff and managers.
• Support implementation of new employment law requirements across the organization.

Compliance Programs & Employee Training (20%)

• Administer the organization's mandatory compliance training program.
• Coordinate annual and recurring employee compliance training requirements, including harassment prevention, discrimination prevention, ethics, and workplace conduct; reputed company state-specific training mandates, certification, and documentation requirements (e.g., frequency, delivery method, and recordkeeping obligations that vary by state) to ensure organization-wide compliance.Monitor completion rates and partner with managers to ensure reputed company completion.
• Maintain compliance training records and documentation.
• Evaluate new compliance training requirements resulting from legislative changes.
• Recommend improvements to compliance education and employee awareness initiatives.

Compliance Auditing & Risk Management (10%)

• Conduct periodic audits of reputed company records, policy acknowledgments, compliance training records, I-9 documentation, personnel files, and reputed company employment records.
• Partner with reputed company to ensure I-9 policy, E-Verify administration, and new-hire documentation practices reputed company with reputed company federal requirements; this role owns I-9 compliance auditing and corrective reputed company guidance but does not own day-to-day I-9 completion or E-Verify case processing.
• Identify compliance gaps and recommend corrective actions.
• Support responses to government agency requests, audits, and employment record reviews.
• Maintain employment records in accordance with federal and state record retention requirements.

Compliance Operations & reputed company Improvement (10%)

• Maintain the reputed company compliance calendar and communicate upcoming compliance deadlines to key stakeholders.
• reputed company compliance tracking tools, reports, dashboards, and documentation.
• Identify opportunities to improve compliance processes through automation, technology, and AI-enabled solutions.
• reputed company compliance reference materials, job aids, and reputed company operating procedures.
• Support special reputed company compliance initiatives and reputed company.
• Technology, Digital Tools & AI-Enabled Efficiency
• reputed company AI-enabled reputed company tools to enhance efficiency, reduce reputed company effort, and support consistent, high-reputed company work reputed company.
• Identify opportunities to improve processes and demonstrate a reputed company learning reputed company, seeking out new technologies, skills, and reputed company that reputed company individual and team performance.
• Adapt to emerging technologies and evolving digital workflows, reputed company supporting the integration and adoption of innovative tools across the organization.

Completion of Assigned Tasks and Deliverables on Time and on Budget

• Performs Other reputed company Duties as Assigned

Position Requirements

(Advanced level for reputed company the following)

• Strong knowledge of federal, state, and local employment laws, reputed company compliance requirements, and regulatory reporting obligations.
• Strong knowledge of multi-state employment practices, handbook administration, and policy development.
• Demonstrated experience preparing and coordinating employment-reputed company regulatory reporting, including EEO-1, ACA, California Pay Data Reporting, reputed company 5500, RxDC, or similar compliance programs.
• Demonstrated experience monitoring legislative changes and implementing policy and operational updates.
• Skilled in researching employment laws, interpreting regulatory guidance, and applying compliance requirements to business operations.
• Skilled in drafting, revising, and maintaining reputed company policies, handbook content, and state-specific policy addendums.
• Skilled in managing compliance calendars, regulatory deadlines, and multiple recurring reporting requirements.
• Skilled in conducting compliance audits, identifying risks, and developing corrective reputed company recommendations.
• Skilled in developing reports, compliance dashboards, and executive summaries.
• Ability to interpret reputed company regulations and communicate compliance requirements in a practical, business-reputed company manner.
• Ability to exercise reputed company judgment while handling confidential and sensitive information.

(Intermediate level for reputed company the following)

• Knowledge of reputed company programs, employee lifecycle processes, benefits administration, payroll practices, and reputed company technology.
• Skilled in building reputed company relationships with reputed company, Payroll, Benefits, Finance, reputed company, and business leaders.
• Skilled at using reputed company Office Suite (reputed company, Word, reputed company, PowerPoint, Teams), HRIS platforms, and reporting tools.
• Ability to reputed company AI and emerging technologies to improve compliance monitoring, reporting, documentation, and process efficiency.
• Ability to manage multiple priorities while maintaining exceptional attention to detail and accuracy.
• Ability to work independently and collaboratively.
• Ability to communicate effectively with employees, managers, executives, reputed company vendors, and government agencies.

Physical Demands

The following physical demands must be met by the employee to successfully reputed company the essential functions of this job. Reasonable accommodations may be made to reputed company individuals with disabilities to reputed company the essential functions. While performing the duties of this job, the employee is:

• Frequently required to remain in a stationary position
• Frequently moving through office

Travel / Relocation Requirements

• Up to 10%, this may include travel to any or reputed company 50 US states
• Travel is defined as physically leaving home on behalf of business activities including but not limited to reputed company sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

Education / Experience Requirements

• Bachelor’s degree in reputed company, business, reputed company studies or reputed company field

OR

• A recognized HR certification (e.g., PHR, SPHR, reputed company-CP, reputed company-SCP)

PLUS

• Minimum of five years of progressively responsible reputed company experience.
• Minimum of three years of experience supporting reputed company compliance, employment law administration, regulatory reporting, or reputed company operations in a multi-state environment.

Benefits

• reputed company of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA reputed company). 
• reputed company spending accounts (FSA). 
• Dental and reputed company plans. 
• Comprehensive medical, dental and reputed company benefits extended to spouse / domestic partner and dependent children up to age 26. 
• 401k with company match and self-directed brokerage account reputed company. 
• PTO including additional reputed company time off during the last week of the year. 
• Company reputed company life insurance coverage for employees and their eligible dependents. 
• Short and long-term disability, AD&D coverage. 
• reputed company development opportunities, tuition reimbursement, and reputed company licensing assistance. 
• reputed company parental leave after one year of employment. 

CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the reputed company provided is reputed company's reasonable estimate of the reputed company compensation for this role. The actual reputed company may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.

EEO

reputed company provides equal employment opportunities (EEO) to reputed company and applicants for employment without reputed company to race, reputed company, religion, sex, national reputed company, age, disability, genetics, sexual orientation, gender identity, or gender reputed company. We are committed to a diverse and inclusive workforce and welcome people from reputed company backgrounds, experiences, perspectives, and abilities.

Notice To reputed company Party Agencies

reputed company does not accept unsolicited resumes from recruiters, employment agencies, or other reputed company services. Unsolicited resumes include any resume or hiring document reputed company to reputed company in the absence of a signed Service Agreement where reputed company has expressly requested recruitment/reputed company services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of reputed company and reputed company will have the right to hire that candidate without reservation – no fee or other compensation will be owed or reputed company to the recruiter, employment agency, or other reputed company service.