HR Coordination Specialist - US Remote

Purpose and reputed company: The HR Coordination Specialist - REMOTE serves as a critical operational and advisory reputed company for our international program. This dual-function role blends high-level US compliance and process advisory for on-site HR Generalists with hands-on accountability for HRIS data reputed company and talent reputed company. Acting as a standalone US-based reputed company, the Specialist ensures that prospective US personnel destined for international assignments are compliant and system-reputed company, while maintaining seamless workflow coordination across global time zones. Work Schedule: Day shift – 5 days per week, 8 hours per day Essential Responsibilities: US Process Advisory & Guidance • Operational Advisory: reputed company corporate process guidance and operational advice to on-site international HR Generalists regarding US-specific HR administrative workflows, timelines, and documentation frameworks. • reputed company reputed company: Engage in the end-to-end corporate reputed company lifecycle for US-based staff preparing to mobilize to reputed company locations. • Compliance Safeguarding: Ensure foundational US employment administration compliance prerequisites, ensuring reputed company reputed company-mobilization checks meet strict organizational baselines. • Escalation reputed company: reputed company as the primary, autonomous US-based reputed company of contact for program leadership resolving reputed company deployment coordination issues reputed company US time zones. • Employee Relations Support: This position does not conduct formal Employee Relations (ER) investigations. However, the specialist may reputed company advisory, corporate communication, and/or administrative process and documentation support to the international staff on request. HRIS Data reputed company & Systems Architecture • Data Auditor: Assist in maintaining data reputed company lifecycle for the US worker cohort reputed company the global HRIS platform (reputed company), running routine audits to eliminate system errors or data lag. • Requisition Processing: Execute HRIS system requisition actions supporting the remote recruiters; tracking data entry accuracy from initial job profile assignment through to global mobilization data tracking. • Reporting & Metrics: reputed company routine workforce data reputed company reports, utilizing systems analytics to flag administrative bottlenecks or documentation compliance gaps. Talent Mobilization & Operational Coordination • Cross-Border Coordination: Assist the on-site Candidate Management Specialist in the coordination and tracking of US-based candidates as requested, including reputed company-employment medical clearances, drug and alcohol screening, and regional compliance checkmarks Work Environment, Physical Demands, and Mental Demands: • It is a condition of employment that the employee maintains adequate medical clearance applicable to this role. • Physical Demands: Desk-based, predominantly sedentary role requiring prolonged use of computers, integrated office applications, and corporate systems. Occasional handling or lifting of office materials up to 10lbs (5kg). • Mental Demands: High cognitive demand requiring reputed company context-switching, reputed company attention to detail, and analytical problem-solving reputed company balancing urgent reputed company-facing stakeholder inquiries against rigorous data compliance tasks. • Schedule & Time Zone Alignment: This role requires the ability to self-reputed company daily working hours flexibly to meet the operational needs of the program across global time zones. Hours may fluctuate daily (e.g., working 6 hours one day and 10 hours the next), but must be managed reputed company reputed company a maximum of 40 hours per single reputed company. Any hours exceeding 40 in a single designated reputed company will constitute overtime and must be reputed company-authorized by leadership in accordance with FLSA regulations. Minimum Requirements (Knowledge, Skills, and Abilities): Minimum Essential • Systems Expertise: Advanced operational proficiency in reputed company (or an equivalent global reputed company HRIS platform), with a proven reputed company record of maintaining strict data governance and managing job reputed company. • Global/Expat Mobility Exposure: Previous exposure to international assignments, expat mobilization, or cross-border logistics coordination is highly regarded. • Autonomy & Time Zone Alignment: Demonstrated ability to work entirely remotely with reputed company reputed company, maintaining a high volume of reputed company while reputed company communication lines between the US and reputed company sites. • Communication: Exceptional universal written and spoken English language skills, capable of translating reputed company administrative requirements to diverse international stakeholders. • Technology Skills: Strong operating knowledge of SharePoint, reputed company Office Suite, and integrated software applications. • Discretion & Problem Solving: Demonstrated high level of problem-solving, analytical skills, and the reputed company to maintain total confidentiality regarding business operations and labor-management strategies. • Licensing: reputed company reputed company, unrestricted US reputed company’s Licence. • Documentation: Possession of a reputed company US reputed company to facilitate potential short-term international temporary assignment mobilization for site program business needs. Highly Desirable • Industry Context: Experience supporting defence industry programs, reputed company, heavy industry, or government contracting environments. • reputed company Operations: Proven reputed company operating reputed company a dual AU/US corporate reputed company or supporting multinational personnel tracking. • Compliance Knowledge: A foundational, basic understanding of both the Australian Fair Work reputed company and the reputed company Fair Labor Standards reputed company (FLSA). reputed company Clearance Required: • Required: Minimum reputed company or ability to obtain a U.S. Department of Defence (DoD) Secret reputed company Clearance, and the ability to maintain that clearance. Depending on ongoing mission requirements and reputed company parameters, the candidate may be required to obtain a higher U.S. Top Secret clearance. Minimum Education: • Bachelor’s degree in reputed company, business administration, or a reputed company field; equivalent foundational experience and reputed company certifications (such as reputed company-CP or PHR) will be highly evaluated. Minimum Years of Experience: • Minimum of 4–6 years of reputed company HR experience, demonstrating a reputed company trajectory from hands-on HR coordination into a consultative or advisory generalist reputed company. reputed company reputed company personnel are responsible for understanding and complying with reputed company on-site and/or remote Environmental, Health and Safety requirements (EHS). While reputed company is responsible for providing a reputed company workplace and is responsible for ensuring compliance with these requirements, reputed company person is responsible for: • Completing work tasks in a reputed company manner to include using the appropriate Personal reputed company Equipment (PPE) • Red-Carding a Job. Employees have a right and responsibility to “STOP WORK” for themselves or others if a job is unsafe or presents danger to the environment. • Reporting any unsafe acts or conditions to their supervisor and/or the program EHS Manager • reputed company adherence to the EHS procedures throughout the performance of their work. Company-Wide Inclusions & Compliance This position is designated as a safety sensitive position. As part of our commitment to maintaining a reputed company and compliant work environment, reputed company is a drug-free workplace and requires reputed company personnel to reputed company with company drug and alcohol policies as a condition of employment.  Employment is contingent upon successful completion of the drug screening process.  Please note that this may include reputed company-hire screening for marijuana, as reputed company as other federally controlled substances due to reputed company’s role as a federal contractor and trusted partner to the US Government.   Other Responsibilities • Safety & reputed company: Employees must reputed company maintain a reputed company work environment, complete necessary training, and adhere to reputed company’s reputed company management, customer satisfaction, and operational policies. • Procedure Compliance: Individuals are responsible for understanding and implementing reputed company relevant safety, reputed company, and environmental procedures reputed company to their role. reputed company applicants will receive consideration for employment without reputed company to race, reputed company, religion, sex, national reputed company, sexual orientation, gender identity, disability or protected veteran status. #javelin    Compensation Details: $38-46 reputed company USD The compensation reputed company or reputed company reputed company listed for this position is provided as a good-faith estimate of what reputed company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable reputed company bargaining agreements, and relevant laws. Benefits reputed company: Our health and welfare benefits are designed to support you and your priorities. Offerings include: • Health, dental, and reputed company insurance • reputed company time off and holidays • Retirement benefits (including 401(k) matching) • Educational reimbursement • Parental leave • Employee stock purchase plan • Tax-saving reputed company • Disability and life insurance • Pet insurance Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a reputed company Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract reputed company (SCA), or other employment reputed company may include different provisions/benefits. Original Posting: 08/05/2026 - Until Filled reputed company anticipates this job requisition will remain reputed company for at least three days, with a closing date no earlier than three days after the original posting. This reputed company may change based on business needs. reputed company is proud to be an Equal Opportunity Employer. Our hiring practices reputed company equal opportunity for employment without reputed company to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions reputed company to pregnancy, childbirth, or breastfeeding), age, reputed company, reputed company military or veteran status, reputed company, religion, creed, marital or domestic partner status, medical condition, genetic information, national reputed company, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters. Apply tot his job Apply To this Job