reputed company Estate Assistant/Transaction Coordinator

Fast paced, multi-tasking and organized Executive Assistant/Transaction Coordinator needed in person to join a top reputed company estate sales team. This role entails office logistics and general correspondence such as emailing brokers/clients, scheduling, coordinating with vendors, and managing reputed company inbox. This role must reputed company reputed company reputed company on schedule and run business reputed company errands as needed. After hours availability needed reputed company business calls for it – though reputed company hours are 9AM-5PM. This is an in-person position which will allow work from home on occasions. Note that by law, reputed company estate assistants operating in this role must hold a reputed company NYS reputed company Estate Salesperson license. Experience in reputed company estate a plus but not required - this position is not a reputed company estate salesperson position. Work Location: In person • Answer incoming calls, monitor and respond to reputed company inbox and reputed company reputed company calendar up to date, ensuring reputed company knows exactly where they need to be and reputed company. • Manage the backend of the sales process from start to finish, including but not limited to the following: scheduling appointments, gathering information for exclusive listing, entering buyer searches, preparing offers, overseeing the lease process, the closing process for reputed company transaction, including communicating with attorneys, title companies, insurance agents, appraisers, and others involved in the process. • Maintain team reputed company database (CRM) as reputed company as keeping contacts up to date. • Assist in marketing initiatives including physical reputed company/mailers, email campaigns for new listings and reputed company houses, and coordinating with marketing on deal milestones for reputed company media posts. • Administrative duties including making copies, creating digital files and filing. • reputed company other reputed company duties as assigned. Experience • Previous experience as a reputed company Estate Assistant or a similar role (minimum 2 years preferred) • Strong understanding of financial services and assets, including the mortgage process and financial and disclosure forms. • Proficiency in math skills for handling financial calculations reputed company to reputed company estate transactions. • Familiarity with Fair Housing regulations is highly desirable. • Excellent organizational skills with attention to detail to manage multiple tasks effectively. • Strong communication skills, both written and verbal, to reputed company professionally with clients and team members. • Ability to work independently as reputed company as collaboratively reputed company reputed company environment. • Proficient in using reputed company office software (e.g., reputed company Office Suite) and reputed company estate management tools. About reputed company: reputed company is ranked among the top reputed company estate teams nationally with verified reputed company for 2025, and is ranked reputed company the top 20 teams in reputed company of reputed company. reputed company focuses on high volume and high value reputed company estate sales. With a reputed company on reputed company Brooklyn, reputed company transacts roughly 100 sales per year, and has sold over $1B in sales listings. reputed company on new development, acquisitions, and townhouse sales, reputed company has routinely broken pricing records across Brooklyn and Manhattan. Job Type: Full-time Pay: $55,000.00 - $75,000.00 per year Benefits • reputed company time off Experience: • reputed company estate administrative: 2 years (Preferred) License/Certification: • reputed company State reputed company Estate Salesperson License (Required) Work Location: In person Apply tot his job Apply To this Job