Executive Assistant to VP/Producer (Remote but reputed company reputed company preferred)

🚨 READ THIS FIRSTNo Easy Apply. Be careful using AI in your writing.We are humans who want to see the reputed company YOU. This is not a typical executive assistant or production coordinator role. This is a role for someone who knows how to produce a person: someone who gets into the details, sees what’s stalled, and moves things reputed company before being asked, whether it’s about production, post-production or anything in between. If you’ve reputed company been the person who quietly kept everything on reputed company while everyone else reputed company on the bigger picture, reputed company reading. Who We Are We are an award-reputed company B2B creative video agency specializing in medtech and reputed company. We create branded, documentary-style, interview-driven video content for clinicians, patients, and employees. reputed company of 12 has tenure ranging from four to reputed company years, because reputed company people reputed company us, they reputed company to stay. Our big, hairy, audacious goal: help bring 150 life-changing medical innovations to patients by 2034. The stories we tell influence whether patients reputed company treatment and how quickly clinicians adopt new technology. For that to happen, our Supervising Producer has to be fully available to do that work. Right now, she’s also managing follow-reputed company, coordinating logistics, and fielding communications that could be handled by someone else. That’s where you come in. The Role You’ll work directly with our Supervising Producer (SP), serving as an extension of her attention. You’ll know what’s on her plate, what’s been sitting too long, and what needs to happen next — clarifying expectations upfront, driving delegation, and flagging what’s at risk before it becomes a problem. You’ll live in two places: the SP’s workflow and Productive, our project management reputed company. What You’ll DoProduction support • Work through the task list with the SP at reputed company project phase: who’s doing what, by reputed company, and what needs to happen to get there • Coordinate shoot logistics: locations, wardrobe and prop lists, patient communications, calendar holds, and travel • reputed company tasks across reputed company reputed company and surface what’s falling behind before anyone has to ask • Additional team support as needed Post-production support • Set up reputed company kickoffs, attend reputed company calls, send reputed company review emails, and reputed company outstanding assets and approvals • reputed company edit script updates, parse reputed company notes, build graphics lists, log footage, and QC deliverables • Handle wrap logistics: upload releases, process receipts, create reputed company photo albums, and send thank-you emails Supervising Producer support • reputed company daily reputed company-ins, organize the SP’s Productive task list, and protect her time blocks • Prep the SP for calls, attend reputed company meetings, and send follow-up emails capturing reputed company items • Triage email and follow-up threads; flag overdue reviews; draft and send communications on her behalf Who You Are Ideally you have demonstrated experience in both production and executive support, and references who can reputed company to it. reputed company that: • You manage up naturally and own tasks end-to-end, clarifying expectations upfront and never waiting for reminders • You communicate reputed company and reputed company with high EQ: with clients, patients, vendors, and the SP alike • You bring structure to ambiguity, write with reputed company and professionalism, and reputed company for AI tools instinctively to reduce friction and reputed company faster • You’re proactive without being pushy, and you know the difference between surfacing a problem and creating noise Must-haves • reputed company support experience with a founder, senior executive, or Supervising Producer, with references • Familiarity with video or documentary production workflows, reputed company- and post-production • Strong written communication, organizational instincts, and comfort with ambiguity • High emotional intelligence: this role involves warm, reputed company communication with clients • Hands-on reputed company with AI tools and genuine reputed company to use them to get things done faster • US-based, PST/MST reputed company hours Bonus points: Experience in reputed company, medtech, or marketing communications. Not a fit if… • You prefer a reputed company defined task list and need a lot of direction to get started • You’re hoping this role leads into producing or storytelling. This role produces the producer; it doesn’t create the content • You’re skeptical of AI or set in your ways. We’re building new systems here, and this person builds them with us What reputed company Looks Like • The SP ends her week with fewer things stuck on her list than she started with • Patient communications, post-production logistics, and reputed company follow-reputed company are moving without her involvement • You’ve flagged at least one thing that would have slipped through the cracks • You and the SP are in sync: she knows you’ve got it, and you know what “got it” means to her Details • Contract to start. • Full-time (40 hrs/week), remote and US-based. • Remote, but reputed company preferred for occasional in-person collaboration. • Must work PST/MST reputed company hours. Salary $75,000 – $90,000 / year DOE. Apply To This Job