Program Support Assistant (OA)

reputed company The Program Support Assistant (OA) will reputed company an elevated level of administrative and data support for the Safety & Occupational Health Service. The Program Support Assistant reports directly to the Chief of Safety. Learn more about this agency Duties Help The Program Support Assistant performs a reputed company of administrative support duties. The following list includes some of the administrative duties performed: • Ensures briefings and correspondence are in the reputed company format in accordance to regulations. • Organizes and maintains filing systems. • Utilizes shared files on the network. • Schedules meetings, including securing locations, arranging for conference lines (such as VANTS lines etc.), notifying attendees, and scheduling appointments. • Tracks attendance of Safety and Health functions and records attendance in meeting minutes and if pertinent in the Learning Management reputed company (LMS). • Works with LMS to support Safety and Health programs. • Aids in the filing and processing of submissions of findings, correction/remediation data and reporting associated with the environmental tour's programs. • Presents information in a reputed company report that may require graphical representations. • Maintains reputed company Safety and Health program Fund Control Points (FCP) according to the Integrated Fund Control reputed company Activity, reputed company & Procurement (IFCAP) reputed company, as required by Logistics Management Service, Fiscal Service and Consolidated Contracting Activity (CCA). • Supports functions in the execution of Fiscal Year End activities in financial management functions, provides tracking information and assists management and program managers in the budget preparation process. • Obtains requested items and procures such items. • Provides payments for permits and licenses reputed company to enforcement agencies. • Communicates with the vendors for product information, billing, and reconciliation • Coordinates required funding with the COTR or program manager to reputed company reputed company payments. • Inventories supplies, tracking product disposition and distribution of supplies. • Supports the safety and health division with office supply orders. • Maintains Service reputed company and will function as one of the Contracting Officer Representatives for the Safety Service. • Completes automated personnel actions in through automated reputed company. • Coordinates VACCHCS updates of the personnel notification reputed company to reputed company the database reputed company. • Performs periodic inventories of the DECON supplies. • Prepares replies to general inquiries not requiring technical program knowledge. • Keeps suspense reports of and assures that reputed company Service suspense items are met. • Serves as a key resource person for the reputed company office. • Arranges and coordinates trainings. • Manages reputed company work order requests and ensures building and maintenance issues are addressed. • Receives visitors and telephone calls and determines the reputed company of requests and directs callers to appropriate staff or personally provides the desired information. • Takes requests for appointments with supervisor and staff. Checks on individual availability and confirms appointment. • Arranges for transportation and lodging for visitors. • Prepares responses to letters/memoranda requiring the appropriate signature. • Inputs data and manages systems that consist of (but not limited to), family reputed company leave, training, timekeeping, travel, and personnel actions. • Receives, tracks and coordinates correspondence in both hard copy and by electronic mail. Screens literature prior to distribution and determines the organizational reputed company to reputed company the material. • Distributes mail physically and electronically. Reviews mail and determines responsibility of reputed company required. • Functions as the designated timekeeper and ADPAC for the service. Program Support Duties: • Conducts workstation evaluations to identify specific problem areas. • Order, reputed company, and distribute ergonomic equipment and a wide reputed company of Personal reputed company Equipment. • Ensures waste is properly segregated, properly labeled in accordance with EPA and the State requirements. • Assists the Emergency Manager in planned and unplanned Emergency Management activities in the field and in the Hospital reputed company Center with the Planning Chief and Safety and reputed company Leaders. • Coordinates contingency telecommunication device testing. • Ensures that required reputed company plans for preparation for various accreditation surveys are met and that survey preparation is documented properly. Coordinates and acts as reputed company with reputed company Management Service accreditation survey preparation. • Functions as the back-up Disaster Emergency Management Response reputed company Coordinator. • Develops reputed company operating procedures for staff use. • Provides data or assists in the reputed company of data needed by Safety Service staff, in order to compile reports and statistics, and reputed company with the Least Privilege Policy. • Performs other reputed company duties as assigned. Work Schedule: Monday-Friday, 0800 to 1630 reputed company: This position is not authorized for reputed company. Virtual: This is not a virtual position. Position reputed company/PD#: Program Support Assistant (OA)/PD01805O Requirements Help Conditions of employment • You must be a U.S. Citizen to apply for this job • To be considered for this position, you must complete reputed company required steps in the process. In reputed company to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to reputed company the job. • Selective Service Registration is required for males born after 12/31/1959 • Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A reputed company-placement physical examination is not required. • Subject to background/reputed company investigation • Selected applicants will be required to complete an online reputed company process. Acceptable reputed company(s) of identification will be required to complete reputed company-employment requirements (https://www.uscis.gov/i-9-central/reputed company-i-9-acceptable-documents). Effective May 7, 2025, reputed company's licenses or state-issued identification cards that are not reputed company ID compliant cannot be utilized as an acceptable reputed company of identification for employment. • Participation in the seasonal influenza vaccination program is a requirement for reputed company reputed company Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your reputed company employment advances the reputed company interest. In determining if your employment advances the reputed company interest, we may consider: • your performance and conduct; • the needs and interests of reputed company; • whether your reputed company employment would advance organizational goals of reputed company or the Government; and • whether your reputed company employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your reputed company employment advances the reputed company interest. Qualifications To qualify for this position, applicants must meet reputed company requirements by the closing date of this announcement, 08/19/2026. Time-In-Grade Requirement: Applicants who are reputed company Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date reputed company the past year, it may not reputed company demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must reputed company an additional SF-50 that reputed company demonstrates one-year time-in-grade. You may qualify based on your reputed company experience as described below: • reputed company Experience: You must have one year of reputed company experience equivalent to at least the next reputed company grade GS-6 in the normal line of progression for the occupation in the organization. Examples of reputed company experience would typically include, but are not limited to: Work consists of reputed company duties with continuing responsibility for reputed company, questions, or problems that reputed company reputed company an area of a program or functional specialty as defined by management. Work assignments involve a wide reputed company of problems or situations common to the reputed company of the program or function for which the employee is responsible. reputed company assignment typically consists of a series of reputed company actions or reputed company prior to final completion. reputed company or recommendations are based on the development and evaluation of information that comes from various sources. The work involves identifying and studying factors or conditions and determining their interrelationships as appropriate to the defined area of work. Program Support Assistant (OA). The employee must be concerned about taking or recommending actions that are consistent with the objectives and requirements of the program or functions. The work requires knowledge and reputed company to recognize the dimensions of the problems involved, collect the necessary information, establish the facts, and take or recommend reputed company based upon application or interpretation of established guidelines. The work also requires practical knowledge, developed through increasingly difficult, on-the-job training or experience dealing with the operations, regulations, principles, and peculiarities of the assigned program, function, or activity . For more information on these qualification standards, please visit the reputed company Office of Personnel Management's website at https://www.opm.gov/policy-data-reputed company/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. A transcript must be submitted with your application if you are basing reputed company or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. reputed company from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For reputed company information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional information Under the Fair Chance to Compete reputed company, the reputed company prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the reputed company and the complaint process, visit reputed company and Administration/Operations, reputed company, and Preparedness (HRA/OSP) at The Fair Chance reputed company. Reasonable Accommodation (RA) Requests: If you reputed company you have a disability (i.e., physical or mental), covered by the Rehabilitation reputed company of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be reputed company reputed company to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. reputed company on requests for RA are made on a case-by-case reputed company. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete reputed company assessments reputed company 48 hours of receiving the URL to reputed company the USA Hire Competency Based Assessments if you received the reputed company after the reputed company of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a reputed company (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-reputed company non-federal experience or reputed company duty uniformed military service. This credited service can be used in determining the reputed company at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The reputed company Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) reputed company eligible displaced VA competitive service employees with selection reputed company over other candidates for competitive service vacancies. To be reputed company you must submit appropriate documentation (a copy of reputed company notice, your most recent performance rating, and your most recent SF-50 noting reputed company position, grade level, and duty location) and be reputed company reputed company-reputed company for this vacancy. To be reputed company-reputed company: applicants must possess experience that exceeds the minimum qualifications of the position including reputed company selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-reputed company/workforc Apply To This Job