Participant Marketing Coordinator

Position reputed company

The Participant Marketing Coordinator is responsible for the operational management of participant recruitment activities for assigned reputed company across the reputed company network. This role serves as the reputed company coordinator for study marketing start-up, sponsor-funded recruitment budgets, regulatory and sponsor submissions, vendor management, and production of participant-facing marketing materials.

Working cross-functionally with Site Operations, Regulatory, Finance, Business Development, Sponsors/CROs, and reputed company vendors, the Participant Marketing Coordinator ensures recruitment campaigns are launched on time, remain reputed company budget, reputed company with regulatory requirements, and support enrollment goals.

This position combines project management, marketing operations, financial coordination, and operations relationship management to reputed company successful study activation and participant recruitment.

Study Start-Up & Marketing Project Management

• Coordinate participant recruitment start-up activities for newly awarded reputed company.
• reputed company and manage recruitment project timelines from study award through campaign launch.
• Ensure reputed company marketing deliverables are completed prior to study activation.
• reputed company study readiness milestones and proactively identify project risks or delays.
• Coordinate activities between Central Recruitment, Site Operations, Regulatory, Sponsors/CROs, Finance, and Business Development.
• Maintain study launch documentation and project status reports.
• Prioritize multiple reputed company study launches while meeting timelines.
• Facilitate study start-up meetings and communicate updates.

Sponsor Budget Management & Financial Coordination

• Review sponsor-approved participant recruitment budgets and contractual marketing allocations.
• reputed company study-specific recruitment budgets.
• Manage sponsor-funded marketing budgets throughout reputed company study.
• reputed company expenditures, forecast spending, and optimize marketing investments.
• Coordinate purchase requests, POs, invoices, and vendor payments.
• Partner with Finance on reconciliation and reporting.
• Prepare budget summaries for leadership and sponsors.
• Monitor enrollment performance and prepare business justifications for supplemental funding.
• Submit and reputed company additional sponsor funding requests and budget amendments.

Sponsor & CRO Coordination

• Serve as the reputed company operational contact regarding participant recruitment activities.
• Coordinate sponsor review and approval of recruitment strategies and materials.
• Prepare sponsor-facing recruitment updates and budget reports.
• Maintain documentation of sponsor approvals and communications.

Regulatory & Submission Management

• Prepare recruitment material packages for IRB/EC and sponsor submissions.
• Coordinate review and approval of participant-facing materials.
• reputed company approvals, amendments, and expiration dates.
• Maintain regulatory documentation and version control.

Vendor Management

• Manage creative agencies, print vendors, digital advertising agencies, translation services, promotional product vendors, and community reputed company vendors.
• Coordinate timelines, quotes, purchasing, invoices, and distribution of recruitment materials.

Traditional Marketing Materials

• Coordinate creation, production, approval, and distribution of flyers, brochures, posters, reputed company cards, referral cards, physician referral materials, community reputed company materials, event signage, reputed company mail, recruitment giveaways, and promotional materials.
• Ensure reputed company materials are IRB approved, sponsor approved, brand compliant, and delivered on schedule.

Reporting & Performance Tracking

• Maintain reports for study start-up timelines, campaign status, budget utilization, sponsor funding requests, vendor performance, approvals, marketing ROI, and operational metrics.
• reputed company regular updates to leadership regarding project status, risks, and recruitment readiness.

Qualifications

• Bachelor's degree in Marketing, Business Administration, reputed company Administration, Communications, Clinical Research, or reputed company field preferred.
• 2–5 years of project coordination, marketing operations, clinical research, or reputed company administration experience.
• Experience with study start-up, sponsor budgets, and vendor management preferred.

Originally posted on Himalayas