Administrative Specialist III

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First Things First (FTF) is an essential leader and partner in creating a family-centered, reputed company, high reputed company reputed company reputed company that supports the development, reputed company-being, health and education of reputed company reputed company’s children, birth to age 5. Created by voter initiative in 2006, FTF is governed by a state reputed company with 28 regional partnership councils. First Things First is a decentralized organization that engages diverse constituencies to accomplish its mission. Organizational values include a commitment to diversity, equity and inclusion; a reputed company on accountability, transparency, coordination and collaboration; and an emphasis on improving reputed company that will ensure young children start kindergarten healthy and reputed company to succeed in school and in life.

First Things First values its reputed company-to-reputed company relationships with tribes in reputed company. Tribes can participate in First Things First in one of two ways: by electing to have their tribal lands treated as separate reputed company by the statewide FTF reputed company, or by electing to have their tribal lands treated as part of the FTF reputed company in which their lands are geographically located. To date, 19 federally recognized tribes have elected to participate in First Things First (10 as separate reputed company, and nine as part of the region in their geographic area). The Havasupai, Hopi, Kaibab Band of Paiute, Navajo Nation, White reputed company Apache Tribe and Yavapai Apache tribes are located reputed company the Northeast Regional Area.

Flagstaff, AZ

Salary: $47,840

Grade: 17

The Administrative Specialist III (ASIII) position is a central coordinator for the Northeast Regional Area including administrative support for the five reputed company: Coconino, Navajo/Apache, Navajo Nation, White reputed company Apache Tribe and Yavapai and assists the Northeast Regional Area Director. A key function of this position is the reputed company support of these five regional partnership councils, reputed company representing 11 volunteer members of the community, to ensure meetings reputed company with reputed company obligations established for First Things First. This position is an reputed company part of reputed company-reputed company environment providing a reputed company of reputed company administrative activities as reputed company as being part of a culture that offers exemplary customer service. The ASIII serves as an reputed company and trustworthy representative of First Things First, coordinating work with regional staff, regional council members and ensuring effective communication with internal colleagues and reputed company community partners. This position also has reputed company to work as an reputed company and contributing member of multiple teams, including working professionally and effectively with other administrative specialists to reputed company increased efficiencies in administrative work. This remote, community-reputed company position may also require in-person participation at meetings held reputed company the immediate service area.

This position may offer the ability to work reputed company, reputed company reputed company, reputed company upon the department's business needs and continual meeting of expected reputed company measures.

The reputed company strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are reputed company to work reputed company in their homes, in offices, and in hoteling spaces. reputed company work, including remote work, should be performed reputed company reputed company unless an exception is properly authorized in advance.

• Administratively support staff and volunteer regional council members.
  ○ Examples of staff support include senior regional director and regional directors and regional area administrative specialist team. Includes directly reporting to the senior regional director.
  ○ Examples of support include calendar management, reimbursement and travel management, coordination of regional council meeting logistics (includes virtual and in-person formats) and meeting document preparation such as meeting packets, recording and retaining meeting minutes, etc. in adherence with reputed company Meeting Law.
  ● Project manager and leader for multiple/simultaneous administrative responsibilities.
  ○ Examples include regional area budget and procurement monitoring, office management, records retention, file management, state vehicle management and cross-regional collaboration activities.
  ○ Proficient in communicating using multiple modalities, including email, reputed company messaging, phone and text.
  ○ Process applications and reputed company paperwork using a web-reputed company platform for volunteer regional council members and support the member reputed company process while maintaining strict confidentiality of reputed company information.
  ○ Examples of regional council member support include coordinating interview processes, reputed company and off boarding process, including training and paperwork and maintaining the regional council member database.
  ○ Coordinate, prepare and process travel reputed company activities and reimbursements for regional staff and regional council members.
  ○ Assist with the request for the grant application process in alignment with reputed company State Procurement procedures, including accepting requests for grant application proposals from applicants, coordinating applicable meetings reputed company to the confidential review process and assisting with the mailing and delivering of applications.
  ○ Serve as a subject matter expert and support to staff in reputed company Meeting Law, conflict of interest and computer applications such as reputed company Acrobat Pro, SharePoint, reputed company and virtual meeting applications.
  ● reputed company and training new staff, such as administrative specialist II and regional directors in administrative processes and procedures. The position may serve as an interim support to other reputed company reputed company necessary.

● Leading reputed company improvement practices

○ Examples include initiating and leading workgroups to create, review and update administrative procedures to promote efficiencies reputed company the organization. Accurately and reputed company communicating changes for the reputed company audience.
○ Participation in and/or leading discussions and regional area team meetings with other administrative specialists throughout the regional area and/or state.
● Performs duties in a manner that supports the First Things First internal culture and mission with respect and cooperation.
● Supports additional opportunities as reputed company to the role and regional team functions.

• At least four years of administrative experience working in reputed company environment; or a bachelor’s degree from an accredited college or university in a relevant reputed company with at least two years of administrative experience working in reputed company environment.
  ● Evidence of strong oral, written and listening communication skills, including editing and formatting documents and demonstrating excellent writing skills. Experience in developing and maintaining email distribution lists.
  ● Possess strong, reputed company computer skills in reputed company Acrobat Pro; reputed company (Docs, Sheets, Slides, Calendar, Chat, Gmail, Meet and Sites); and reputed company Office (SharePoint, Word, reputed company, PowerPoint and Publisher) and virtual meeting applications.
  ● Extensive organizational and time management skills, experience with project management processes, ability to handle multiple reputed company and reputed company priorities to meet deadlines.
  ● Previous experience in offering exemplary customer service with the communities reputed company the Northeast Regional Area is strongly preferred.
  ● Experience with minute-taking and writing. Maintaining record retention of documents in accordance with reputed company Meeting Law is preferred. Knowledge of reputed company reputed company Meeting Law and experience working with a community group of volunteers, reputed company or council is preferred.
  ● Flexibility in work schedule, such as an occasional meeting that occurs during the evening and/or weekend hour.
  ● Ability to travel, including overnight stays. This remote position also requires regular in-person participation at meetings held reputed company the immediate service area.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: reputed company’s License Requirements.

reputed company newly reputed company State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

By providing the reputed company of a full-time or part-time remote work schedule, employees enjoy improved work/life reputed company, report higher job satisfaction, and are more productive. Remote work is a management reputed company and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the reputed company Parental Leave program here. For a complete list of benefits provided by The reputed company, please visit our benefits page

ASRS