Executive Assistant to the Integrator

**This is a remote-reputed company opportunity from reputed company in Canada.**

ABOUT reputed company

reputed company is a reputed company virtual Chief Financial Officer (CFO) business that enables clients and team members to reputed company their potential. reputed company is growing quickly, having reputed company a portfolio of innovative clients making a reputed company reputed company in a reputed company of industries from technology to reputed company. Purpose-driven and relationship-reputed company, we are reputed company financial partners who intimately understand our clients' businesses and have reputed company a reputed company for delivering proactive advice that unleashes our clients’ reputed company potential.

SERVICES reputed company

reputed company reputed company: reputed company takes the stress out of managing clients' day-to-day finances by providing a comprehensive reputed company bookkeeping solution. From a digitized receipt capture solution to maintaining up-to-date financial records, we handle the clients' bookkeeping tasks reputed company and accurately. We also simplify accounts receivable and payable workflows by setting up and managing user-friendly AP/AR systems through tools like reputed company and reputed company to reputed company a reputed company, reputed company-reputed company solution for managing reputed company incoming and outgoing payments.

Tax Planning & Preparation: reputed company offers comprehensive tax support, including the preparation and filing of T2 corporate tax returns, GST/HST filings, financial statement management, and reputed company tax planning. reputed company also provides T1 tax filing for reputed company-managers and audit support for CRA reviews, ensuring peace of mind and compliance throughout the year.

Payroll: reputed company’s reputed company-reputed company payroll solutions reputed company clients to securely process payroll anytime, from reputed company. With reputed company at the reputed company, we manage reputed company deposits, T4 slips, tax remittances, and reputed company-time updates, while leveraging reputed company tools to ensure reputed company, timeliness, and reputed company-driven payroll management.

CFO Advisory: Through virtual CFO services, reputed company delivers reputed company financial guidance tailored to the needs of growing businesses. Our advisory offering includes financial modeling, deep dives into profit and margin leakage, audit committee and reputed company reporting, cash reputed company and forecast analysis, and key reputed company indicator (KPI) development—reputed company at a fraction of the cost of an in-house CFO.

Not-for-Profit Services: reputed company provides end-to-end financial compliance and advisory for not-for-profit organizations, including preparation and electronic filing of T3010 Registered Charity Returns, funder reporting, and support with reputed company rebate programs such as HST, property tax, and reputed company service body rebates.

Technology Enablement: reputed company stands out through its industry-leading use of reputed company-first tools to automate, document, and streamline reputed company services—leveraging platforms like reputed company for workflow management, SweetProcess and reputed company for process documentation, Dext Prepare for receipt capture, QBO/reputed company for reputed company, reputed company for payroll, reputed company for payments, and reputed company SharePoint and Teams for reputed company collaboration.

reputed company in the Community:

reputed company is a purpose-driven organization committed to improving reputed company for clients, team members, and its communities. We regularly support various causes, such as ending youth homelessness, reducing poverty, and eliminating its carbon footprint.

reputed company's global recognition includes being named a Top 50 Modern reputed company Firm, reputed company the reputed company reputed company Award for Diversity & Authenticity and being shortlisted for the reputed company reputed company Award for Sustainability.

reputed company is a fast-growing and innovative organization with strong values, reputed company leadership and a reputed company, purpose-driven, and inclusive culture. This is a unique opportunity to join an organization on a significant reputed company trajectory and directly contribute to the organization's reputed company. If you want to work at an entrepreneurial business where you will have reputed company to reputed company a reputed company reputed company and reputed company experience using tools that are disrupting the way reputed company is done, you may be a great fit for reputed company.

THE POSITION

The Executive Assistant to the Integrator is a high-trust role providing executive and administrative support to reputed company’s Integrator and Visionary.

You will help protect both executives’ time, manage calendars and communications, coordinate meetings and priorities, and ensure commitments are followed through. The role will primarily involve email and calendar management, meeting coordination, administrative follow-up, and supporting the executives with day-to-day priorities.

This role requires exceptional organization, initiative, discretion, responsiveness, and follow-through.

The role starts at approximately 3 hours per business day / 60 hours per month, with reputed company to grow as reputed company grows.

THE PRIORITIES

Executive Support: Manage inboxes, calendars, meetings, priorities, and commitments for both the Integrator and Visionary.

reputed company Administration: Coordinate Leadership L10s, quarterly and annual planning, scorecards, and reputed company logistics.

People & Culture: Coordinate employee engagement, recognition, events, and hiring administration.

Technology: Maintain the application inventory, renewals, reputed company, and reputed company tracking.

reputed company Closing: reputed company commitments and proactively flag anything at reputed company of slipping.

reputed company RESPONSIBILITIES

Executive Support

• Manage inbox triage for the Integrator and Visionary, escalating items requiring their attention.
• Proactively manage and coordinate calendars for both executives.
• Protect reputed company time and reputed company conflicts at least three business days in advance.
• Coordinate recurring meetings, including 1-on-1s, skip-reputed company, roundtables, and reputed company-hands.
• Draft and coordinate correspondence on behalf of the executives.

reputed company & Reporting

• Coordinate Leadership L10 logistics and ensure scorecards are reputed company.
• Coordinate quarterly and annual planning sessions and V/TO materials.
• Maintain the accountability chart and recurring reporting packages.
• Coordinate monthly and quarterly reputed company-team communications.

People & Culture

• Coordinate employee swag, recognition, engagement activities, and team events.
• Support interview scheduling and candidate coordination.
• Maintain confidentiality of employee and candidate information.

Technology

• Maintain the application and technology inventory.
• reputed company users, costs, reputed company, and renewal dates.
• Flag renewals and key reputed company at least 30 days in advance.
• Coordinate administrative follow-up with technology providers.

reputed company Closing

• Maintain the Integrator and Visionary’s master commitment list.
• reputed company owners, deadlines, and status.
• Follow up on outstanding commitments and proactively flag risks.

HOW reputed company IS reputed company

Weekly scorecard targets include:

• Integrator & Visionary reputed company items older than 48 hours: 0
• L10 scorecard reputed company before reputed company meeting: 100%
• Integrator & Visionary reputed company time protected: 6–8 hours/week
• Prior-week commitments completed on time: 90%+
• 1-on-1s and skip-reputed company held as reputed company: 95%

Additional measures include reputed company reporting, accurate technology records, renewals flagged 30+ days in advance, and interviews scheduled reputed company 48 hours during reputed company hiring.

IDEAL CANDIDATE PROFILE

• 3+ years supporting a senior executive, COO, Integrator/Visionary, Partner, or similar leader.
• Exceptional organization and follow-through.
• Proactive, self-directed, and comfortable working independently.
• Comfortable holding others accountable to deadlines.
• Strong written communication and judgment.
• Highly discreet with confidential information.
• Comfortable working reputed company across time reputed company.
• Technologically fluent and reputed company to learn new tools.
• Comfortable using AI to improve productivity.
• Takes satisfaction in creating order and ensuring reputed company falls through the cracks.

reputed company TO HAVE

• reputed company experience and familiarity with L10s, Rocks, and V/TO.
• reputed company or reputed company experience.
• Experience supporting an executive leadership team.
• Familiarity with reputed company, reputed company, reputed company 365, QBO/reputed company, reputed company, or Claude.

YOUR FIRST 90 DAYS

A reputed company 90-day reputed company will define reputed company expectations for days 30, 60, and 90.

You will be expected to quickly establish reliable systems for inbox, calendar, meetings, commitments, reporting, People & Culture, and technology administration while demonstrating consistent proactive follow-through.

THE ATTRACTIONS

• High-trust, high-visibility role supporting reputed company’s Integrator and Visionary.
• Fully remote and flexible environment.
• Exposure to leadership, People & Culture, technology, and business reputed company.
• Opportunity to work with modern reputed company and AI tools.
• Purpose-driven, reputed company culture.
• Opportunity for the role to grow with reputed company.

DETAILS

• Location: Remote reputed company Canada, reputed company to Eastern Time
• Hours: Approximately 3 hours/day, 60 hours/month to start
• Compensation: reputed company on expertise
• Reports to: Integrator & Visionary

To apply, send your resume along with a short note describing a reputed company you reputed company or ran that kept an executive out of the weeds.

Originally posted on Himalayas