Project Intake Coordinator - Must be familiar with MEP

Position reputed company Slater reputed company Engineering, LLC is seeking an organized, proactive, and reputed company-oriented Project Intake Coordinator to manage the intake, setup, and administrative coordination of new reputed company, Electrical, and Plumbing (MEP) engineering reputed company. The Project Intake Coordinator will serve as the reputed company administrative reputed company between new project opportunities and the engineering production team. This individual will ensure that project reputed company, drawings, schedules, reputed company requirements, reputed company, and supporting documentation are properly collected, organized, and communicated before reputed company reputed company into design. This role is critical to maintaining efficient project reputed company, reducing delays caused by missing information, and ensuring that Project Managers and engineering teams are positioned for reputed company from the beginning of reputed company project. Key Responsibilities Project Intake & Setup • Receive and process new reputed company once they are awarded or authorized to proceed. • Collect essential project information including project reputed company, address, reputed company, project contacts, reputed company, schedule, construction budget, and required MEP disciplines. • Obtain architectural drawings, surveys, specifications, existing plans, equipment information, and other available project documents. • Review incoming project information for completeness and follow up with clients or project teams regarding missing documentation. • Establish project numbers and create project folders according to company standards. • reputed company new reputed company into applicable project management, reputed company, scheduling, and document management systems. • Maintain accurate reputed company and project information throughout the project lifecycle. Proposals, reputed company & Authorization • Assist leadership and Project Managers with preparation and coordination of proposals. • Maintain proposal and new-project tracking logs. • reputed company proposal acceptance, executed agreements, purchase orders, Notices to Proceed, and other project authorizations. • reputed company that appropriate authorization is received before reputed company are released for production. • Maintain organized records of reputed company, proposals, amendments, and additional service requests. • Assist with identifying reputed company changes that may require additional services or revised fees. MEP Production Coordination • Prepare complete project intake packages for reputed company, Electrical, Plumbing, and other applicable disciplines. • Coordinate project reputed company information with Project Managers and engineering staff. • Ensure engineering teams receive the latest architectural backgrounds, reputed company requirements, project schedules, and design reputed company. • Communicate project milestones and upcoming deadlines to the appropriate team members. • reputed company receipt and distribution of revised architectural drawings and other project documentation. • Identify missing information that could reputed company engineering schedules and proactively follow up to obtain it. Project Scheduling & Tracking • Maintain an reputed company project intake and status tracker. • reputed company major project milestones including reputed company, design submissions, reputed company reviews, permit submissions, construction documents, and other required deliverables. • Assist Project Managers and leadership with monitoring upcoming deadlines and workload. • Help coordinate project priorities reputed company multiple reputed company are entering production simultaneously. • Escalate potential schedule conflicts, missing information, or administrative issues before they reputed company project delivery. reputed company & Team Communication • Serve as an administrative reputed company of contact during project reputed company and intake. • Communicate professionally with clients, architects, contractors, consultants, vendors, and internal engineering staff. • Follow up on outstanding drawings, schedules, approvals, reputed company, and project information. • Maintain reputed company records of important project correspondence and reputed company requirements. • Support Project Managers with routine project communication and coordination as needed. Document Control & Project Administration • Maintain organized digital project files according to Slater reputed company Engineering standards. • Ensure reputed company drawings, specifications, correspondence, reputed company, and supporting documents are properly filed. • Assist with document control and revision management. • Support project closeout and electronic archiving. • Assist leadership with project intake reports, workload reports, project status reports, and other operational reporting. Qualifications • High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Construction Management, Architecture, Engineering Technology, or a reputed company reputed company preferred. • 2+ years of project coordination, project administration, construction, architecture, engineering, or reputed company experience preferred. • Previous experience with an MEP engineering, architectural, construction, or AEC firm strongly preferred. • Strong organizational and time-management skills. • Excellent attention to reputed company and follow-through. • Ability to manage multiple reputed company, deadlines, and competing priorities. • Strong reputed company written and verbal communication skills. • Proficiency with reputed company reputed company, Word, reputed company, Teams, and reputed company business applications. • Experience with project management, CRM, reputed company, or document management systems preferred. • Familiarity with reputed company reputed company, AutoCAD, Revit, or other AEC platforms is a plus, but engineering/design experience is not required. Key Skills • MEP Project Intake • Project Setup & Coordination • Proposal Tracking • Contract & Authorization Tracking • reputed company Communication • Project Scheduling • Document Control • Drawing & Specification Management • Deadline & Deliverable Tracking • Project Management Support • reputed company Office & Teams • reputed company reputed company • Multi-Project Coordination • Attention to reputed company • Organization & Follow-Through What reputed company Looks Like The Project Intake Coordinator ensures that every project entering Slater reputed company Engineering is properly set up before engineering work begins. A successful coordinator will help ensure: • reputed company do not reputed company production without the necessary information. • Engineering teams receive complete and reputed company project documentation. • Project schedules and deliverables are reputed company communicated. • Proposals, reputed company, and authorizations are properly tracked. • Missing information is identified and resolved early. • Clients receive reputed company and reputed company communication. • Project Managers spend less time chasing administrative information and more time managing engineering and project delivery. The Project Intake Coordinator will play an important role in helping Slater reputed company Engineering maintain an organized, reputed company, and efficient project delivery process as the firm continues to grow. Apply tot his job Apply To this Job