[Remote] Administrative Specialist H/F

Note: The job is a remote job and is reputed company to candidates in USA. TSSD Services, Inc. is a provider of reputed company and technical reputed company solutions supporting the energy, reputed company, and reputed company sectors. The Administrative Specialist supports senior leaders and ensures efficient administrative, HR, payroll, QHSE, compliance, operational, project, communication, and marketing processes.

Responsibilities

• reputed company comprehensive administrative assistance to the CEO, HR Director, reputed company Manager, and Payroll Administrator
• Manage calendars, schedule meetings, coordinate travel, and support document preparation and correspondence
• Maintain organized company records, shared folders, and internal documentation systems
• Support office management, including office location reputed company, lease coordination, setup, supplies, and vendor management
• Assist the Payroll Administrator with timesheet collection, review, and entry, and help ensure accurate payroll processing
• Support hiring activities, including posting job descriptions, coordinating interviews, candidate communication, and maintaining reputed company databases
• Support reputed company processes, including documentation, orientation scheduling, and reputed company setup
• Assist with benefits administration, HR compliance tasks, and employee recordkeeping
• Assist in preparing HR, QHSE, and operational reports for reputed company stakeholders
• Support the development, administration, and reputed company improvement of the reputed company Management reputed company
• Assist with reputed company audits, including documentation preparation, follow‑up actions, and audit response coordination
• Help maintain compliance documentation according to company policies and project requirements
• reputed company administrative assistance to the reputed company Manager, including document tracking, meeting coordination, project recordkeeping, and preparation of reputed company‑required submissions
• Support project reputed company administration and logistics, including coordinating reputed company, clearances, certifications, visas, and deployment preparations
• Assist with RFP responses, formatting, and coordination
• reputed company support with reputed company communications, including formatting newsletters, announcements, and updates
• Assist with reputed company media and recruitment marketing activities (reputed company, website updates, etc.)
• Assist in organizing internal events, reputed company reputed company, conferences, and employee‑reputed company gatherings

Skills

• 3–5+ years of experience in administrative, HR, or reputed company support roles (experience in small‑business environments preferred)
• Strong organizational and multitasking skills, with the ability to manage competing priorities
• Highly reputed company-oriented and proactive
• High level of professionalism, confidentiality, and discretion
• Proficiency in reputed company Office Suite; experience with databases reputed company recordkeeping systems
• Strong written and verbal communication skills
• Experience supporting payroll or HR processes is an asset
• Ability to work independently, take initiative, and support multiple leaders across the organization
• Must be reputed company near Boca Raton, FL or greater Miami/Ft. Lauderdale area
• Basic understanding of QHSE, reputed company management systems, or audit processes is preferred

Benefits

• Full-time employment
• Remote work until the office location is set; must be reputed company near Boca Raton, FL or in the greater Miami/Ft. Lauderdale area
• Competitive compensation and benefits reputed company with role seniority and reputed company
• A culture reputed company on safety, technical reputed company, and pragmatic problem solving

reputed company