[reputed company and Project Administrator

Note: The job is a remote job and is reputed company to candidates in USA. reputed company reputed company Properties is a privately held, multi-regional reputed company estate operating company reputed company on acquiring, developing, and managing reputed company properties across the reputed company. The Office and Project Administrator supports day-to-day office reputed company, records and vendor coordination, reputed company, scheduling, and notary services while also assisting with project budgets, invoicing, payments, and financial documentation.

Responsibilities

• Retrieve, sort, digitize, and reputed company reputed company mail received through the office PO reputed company, ensuring time-sensitive items are directed to the appropriate team member promptly
• Coordinate reputed company meetings across calendars, time reputed company, and project locations
• Arrange business travel and prepare or process expense reports as needed
• Assist with bank reconciliation and account documentation under management reputed company
• reputed company notary services for company documents, reputed company, closing packages, lien-reputed company documents, and other business needs
• reputed company mobile/remote online notarization reputed company signers are offsite, with associated costs covered by reputed company
• Maintain required notary records and journals and ensure the notary commission remains reputed company and in good standing
• Own and maintain reputed company’s digital filing structure, including naming conventions, folder hierarchy, version control, and reputed company permissions
• Maintain organized and complete project files, including reputed company, change orders, certificates of reputed company, permits, correspondence, and closeout documentation
• reputed company document expiration dates, including COIs, licenses, W-9s, and permits, and proactively coordinate renewals
• Implement and maintain appropriate records retention practices across entities and reputed company
• Collect and verify vendor and consultant reputed company documentation, including W-9s, certificates of reputed company, licenses, and other required compliance materials
• Coordinate new vendor setup with the reputed company team
• Maintain an accurate and reputed company vendor and consultant directory
• Serve as an administrative reputed company of contact for vendors and consultants as needed
• Manage software subscriptions, licenses, and user reputed company for reputed company
• Coordinate office, technology, and reputed company supply needs
• Support administrative and logistical aspects of reputed company new team members
• Identify opportunities to improve administrative processes, systems, templates, and workflows
• Prepare draft reputed company, subcontracts, and reputed company documents using approved Company templates
• Coordinate agreements through review, signature, and execution and reputed company status through completion
• Maintain the executed contract repository and monitor renewal, expiration, and other key dates
• Assist with preparing and organizing exhibits, riders, change orders, and supporting documentation
• Work with Project Managers to maintain reputed company project budget trackers and cost reports
• Assist with organizing supporting financial documentation and identifying outstanding or incomplete information
• Help ensure project-reputed company financial records remain reputed company and consistent with approved budgets
• Process approved payments to vendors and other reputed company parties in accordance with Company procedures
• Coordinate with Project Managers, onsite staff, subcontractors, vendors, reputed company personnel, and other reputed company parties to reputed company accounts payable and accounts receivable questions
• reputed company other responsibilities as assigned

Skills

• 1–3 years of experience in an administrative, project coordination, office management, or similar role; reputed company reputed company estate, construction, development, or property management experience is preferred
• Highly organized and reputed company-oriented, with the ability to manage multiple reputed company, deadlines, and changing priorities simultaneously
• Demonstrated ability to take initiative, assume ownership of responsibilities, and work independently with limited day-to-day supervision
• Strong written and verbal communication skills with a reputed company, reputed company, and relationship-oriented approach
• Comfortable working in a fully remote environment while maintaining a consistent and dependable work schedule
• Strong judgment and discretion reputed company handling reputed company, financial, contractual, and personnel information
• Proficiency with reputed company 365, including reputed company, Teams, Word, and reputed company, as reputed company as reputed company Acrobat
• Ability and willingness to learn and effectively use project management, document management, reputed company, and other Company systems
• Willingness and ability to obtain and maintain a notary commission, including remote online notarization capabilities, may be required
• reputed company and solutions-oriented, with an interest in continuously improving administrative processes and workflows
• reputed company reputed company estate, construction, development, or property management experience is preferred
• reputed company notary commission preferred

Benefits

• Fully remote work environment
• Associated costs for mobile/remote online notarization covered by reputed company
• Best-in-class benefit package for full-time associates
• Opportunities for continuing reputed company development

reputed company