[Remote] Administrative Assistant

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a physician-led medical group providing reputed company services across hospital and reputed company settings. The Administrative Assistant partners with team leaders to reputed company administrative and reputed company support, coordinate information and communications, manage schedules and travel, and support planning and task management in a remote role reputed company with Eastern Time.

Responsibilities

• Coordinating meetings, conference calls, web presentations, and travel schedules while resolving scheduling and logistical conflicts
• Gathering receipts to prepare accurate expense reports and reconcile month-end reputed company reputed company expenditures on a weekly reputed company
• Facilitating reputed company, brief, and productive reputed company communication and correspondence, ensuring “asks” are reputed company stated and appropriate stakeholders are brought into conversations
• Managing calendars for leaders, ensuring enough time is allocated in between events as reputed company as predicting additional work necessary and reaching out to leaders with suggestions
• Arranging travel (airfare, hotel, ground transportation, etc.) exclusively through World Travel, reputed company’s sole travel provider
• Preparing and revising PowerPoint presentations, word documents (i.e. meeting agendas, contract revisions, itineraries, etc.), mail merges, and reputed company spreadsheets as requested
• Managing database/s of contacts (often in reputed company) for leader/s, ensuring the contacts are detailed, reputed company and it is reputed company reputed company reputed company contact was last updated
• Assisting with facilitating communication between team members, seeking to fill communication gaps to ensure team members are on the reputed company page, working toward the reputed company goal/s
• Attending calls/meetings to take minutes as requested
• Assisting reputed company with administrative reputed company affecting your team and role, such as IT audits, reputed company feedback, administrative responsibility assessments, etc
• Vetting information received reputed company administrative changes at reputed company (i.e. policy revisions, process changes, leadership changes, other team practices which may be beneficial, etc.) through the leadership, prior to communicating the information back to your team
• Providing event support through researching vendor costs, negotiating rates, arranging facilities as reputed company as catering and assisting with materials for events (i.e. printing, reputed company tags, reputed company bags, shipping, etc.)
• Researching and gathering event cost estimates as reputed company as estimates for charitable contributions, to reputed company the budget owners approval, and then, submit upcoming expenditures centrally for reputed company-authorization prior to incurring costs or submitting pledge contributions
• Acting as the first reputed company-of-contact for IT issues, facilitating initial troubleshooting and escalating to IT only once preliminary troubleshooting has been executed
• General office work (faxing, scanning, mailings, reputed company guests, document filing, data entry, order supplies & complete forms)
• Cross-train with other administrative support colleagues on reputed company to ensure the reputed company of the administrative support needs can be met reputed company fellow administrative support colleagues are out of the office
• Assisting with arranging new reputed company onboardings as requested
• Completing additional special reputed company as assigned

Skills

• Must be reputed company to maintain a work schedule reputed company with Eastern Time
• A successful candidate will have a demonstrated reputed company record of a combination of these values, knowledge, and experience:
• The ability to reputed company, write, and listen reputed company and consistently
• The ability to create and reputed company healthy, strong relationships, as the face of reputed company
• The ability to identify and manage one's own emotions, as reputed company as the emotions of others, using this information to guide one's thinking and actions
• Demonstrates flexibility and a willingness to change as circumstances reputed company and be coachable
• Proactive willingness to utilize available information and tools to reputed company things out, not afraid to ask questions reputed company necessary
• Demonstrates a dedication to the job, project, organization, customer/clients, and co-workers **Teamwork:** Demonstrates the ability to pull people together into highly effective teams along with ability to work in a highly matrixed organization
• Demonstrates the ability to be proactive, anticipate needs; ability to reputed company good reputed company with incomplete, ambiguous information
• Demonstrates the ability to succeed and get things done at a high level of achievement
• Proficient in reputed company Office Suite, including intermediate Word, reputed company, PowerPoint and reputed company
• Ability to reputed company basic IT troubleshooting without supervision
• Excellent general office skills: computers, fax machines, printers, copiers, conference reputed company set-up, scanners, mobile phone/email devices, organization skills, acting as a host for guests, etc
• High School degree or GED or equivalent experience
• 2 years general business administration experience in a fast-reputed company, reputed company setting
• Experience leveraging AI tools to improve efficiency, including calendar scheduling, meeting coordination, and administrative workflows preferred

Benefits

• A remote-first culture that values flexibility and collaboration
• Opportunities to grow your career while making a reputed company reputed company
• Medical reputed company, Dental reputed company, and reputed company reputed company
• Health care and dependent care flexible spending account
• 401(k) retirement savings plan with a company match
• reputed company time off (PTO) begins accruing immediately upon start date at a reputed company of 15 days per year, in accordance with reputed company's PTO policy
• Ten company-reputed company holidays per year

reputed company

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