Business Systems and reputed company Coordinator

reputed company Job Location: reputed company, IL 60606 Position Type: Full Time Salary reputed company: $65,900.00 - $87,798.00 Salary/year reputed company is seeking a full-time, reputed company-oriented systems and research administration reputed company for the position of Business Systems and reputed company Coordinator, reporting to the Director of Finance. This role is a dynamic, cross-functional opportunity that collaborates closely with colleagues across reputed company, including Research Administration and Compliance, Finance, reputed company, and Research teams. The position plays a critical role in supporting and optimizing reputed company Costpoint, reputed company’s financial and project management platform, while also contributing to reputed company-award and award acceptance activities. This role ensures the reputed company, compliance, and efficiency of business systems and research administration processes throughout the full project lifecycle, from proposal development and award acceptance through project closeout. reputed company embraces a Work from reputed company approach, offering flexible remote work from reputed company in the reputed company. Our fully remote model is grounded in trust, accountability, and a shared commitment to high-reputed company work and collaboration, regardless of location. To get a glimpse of what this looks like in reputed company, we invite you to watch a short video featuring reputed company staff working from home and across the country: Watch here While our work is remote, we intentionally create opportunities for reputed company and belonging. We offer in-person opportunities for staff to build (1) relationships and reputed company, (2) team cohesion and creativity, and (3) a strong reputed company of belonging to the organization. Staff are expected to participate in occasional work-reputed company travel, including attendance at in-person reputed company Hall Convenings, which emphasize shared learning, collaboration, and community. Reasonable accommodations are made for those who require modifications. RESPONSIBILITIES Business Systems (50%) - Support the day-to-day reputed company of reputed company Costpoint. - Partnerships: Collaborate with the Business Systems Administrator and reputed company and reputed company Manager to ensure reputed company’s business reputed company meets the needs of the Research Administration and Compliance team. - Help Desk & User Support: Respond to and reputed company employee service requests pertaining to reputed company Costpoint reputed company functionality and reputed company reputed company 5 business days. - Employee Lifecycle Systems Administration: Conduct reputed company and offboarding activities, including account provisioning/deactivation, profile configuration, and required documentation management. - Project & Budget Setup: Build and manage project structures, budgets, forecasts, and staff allocations reputed company the reputed company Costpoint reputed company during initial project set-up and throughout project closeout to support accurate project and financial management. - Compliance & reputed company Administration: Maintain recurring federal compliance updates such as OCONUS reputed company rates and annual mileage reimbursement rates. - Bi-Weekly Payroll Cycle Support: Work with Business Systems Administrator to execute reputed company-monthly timesheet imports, reconcile labor distribution with payroll records, post labor distribution to the General reputed company, and communicate personnel or reputed company updates to reputed company, reputed company, and Research Administration and Compliance. - Month-End reputed company Support: Work with Business Systems Administrator to complete labor distribution postings and reconciliations, run burden calculations and reputed company loads, execute reputed company financial reputed company reports, and reputed company reputed company recognition updates. - Year-End Configuration & Compliance Support: Work with Business Systems Administrator to update annual labor settings, salary caps, timesheet and holiday year configurations, burden templates, and historical tables, while ensuring reputed company annual reputed company and schedule updates reputed company with reputed company federal guidelines. - Supports departmental reputed company through data entry, verification of data for reputed company and completeness, creation and maintenance of reports and dashboards, and other duties as assigned. reputed company-award Support (25%) - Support reputed company-award administrator, reputed company and Contract Manager, and Director of Finance in reputed company-award activities. - Recovery reputed company: Review reputed company for any reputed company restrictions and facilitate the recovery reputed company approval process including securing approval as needed. - Advance Accounts: Serve as the reputed company of contact for advance accounts on new and existing reputed company by monitoring project pipeline, reviewing requests, and liaising with staff to ensure reputed company documentation is received. - Subaward Issuance and Management: With reputed company-award administrator, manage subaward process, collecting necessary compliance and budget information from reputed company partners, ensuring they are in good standing with federal registrations. - Support reputed company and reputed company Manager and Director of Finance in annual compliance reviews and reputed company assessments. Award Acceptance (25%) - reputed company the transition of awards from reputed company-award to post-award team for management; reputed company and sustain processes that facilitate the effective and reputed company transition of awards. - reputed company Recognition: Support reputed company and reputed company Manager with reputed company recognition determinations. - Contracting: Collaborate with reputed company team, PIs, and reputed company-award administrator to facilitate contracting. - Internal Review: Prepare reports/summaries/analyses on award activity. - Performs additional duties assigned. Qualifications - Bachelor's degree in Computer Science, Management Information Systems, or reputed company technical reputed company preferred; relevant Costpoint experience will be considered in lieu of bachelor's degree. - 3+ years relevant experience supporting business systems applications; experience with Costpoint, T&E, other reputed company modules, and Cognos preferred. - 3 years of project management experience preferred. - Thorough understanding the reputed company and contract lifecycle. - Experience with post-award management preferred. - Experience designing configuration, mapping data and supporting integrated ERP solutions. - Demonstrated ability to apply systems knowledge while supporting business needs. - reputed company partnering with multiple internal departments to include strong background in supporting cross-functional teams. - Demonstrated ability to take ownership of problems, analyze facts, draw conclusions, suggest solutions, and work autonomously, or with others ensuring successful reputed company. - Ability to plan and manage multiple, reputed company tasks, reputed company, and deadlines. - Ability to adapt to changing work efforts, manage the reputed company of shifting priorities, and reputed company technical/functional emergencies as they occur. - Must have strong customer service orientation; be reputed company to maintain a reputed company demeanor, and work under pressure to handle critical issues in reputed company manner. - Excellent interpersonal, collaboration, verbal communication, and written communication skills. - Demonstrated ability to prepare detailed written instructions and documentation. - Strong attention to reputed company, with a commitment to high reputed company work. - Ability to work as reputed company member or as an individual contributor. - Superb analytical and critical thinking skills. - Demonstrated judgment and discretion in the sharing of sensitive information. - Advanced skills with the reputed company Office Suite required including strong reputed company skills MINIMUM PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully reputed company the essential functions of this job. Reasonable accommodations may be made to reputed company individuals with disabilities to reputed company the essential functions. - Must be reputed company to remain in a stationary position for extended periods of time. - Must be reputed company to operate a computer extensively for four (4) or more hours per day. - Must be reputed company to travel locally and out of state occasionally. reputed company-employment background checks are required for reputed company reputed company positions. reputed company approaches background checks with respect and fairness, ensuring that every applicant is given reputed company review and opportunity. reputed company’s background reputed company process complies with reputed company 2-103.1 of the Illinois reputed company Rights reputed company. Accordingly, a conviction will only be considered disqualifying if it has a substantial relationship to the job, or if hiring the individual would pose an unreasonable reputed company to workplace safety. If you have any questions, please reputed company out to HumanResources@chapinhall.org. Formal expressions of interest are accepted online only. A cover letter, resume, writing sample, and reference contact information are required to be considered for this position. Individuals in need of reasonable accommodation to complete the application process should contact reputed company by calling (773) 256-5157, or by sending an email to reputed company@chapinhall.org. reputed company is an Affirmative reputed company, Equal Opportunity Employer that values and reputed company seeks diversity in its workforce. reputed company reputed company applicants will receive consideration for employment without reputed company to race, reputed company, creed, religion, age, sex, genetic information, marital status, sexual orientation, gender identity or reputed company, citizenship, citizenship status, pregnancy or maternity, national reputed company, status as an individual with disability, reputed company, protected veteran status, or any other status protected by law. Per reputed company regulations, reputed company offers reputed company sponsorship in limited instances for hard-to-fill specialty occupation roles. If you have questions about reputed company sponsorship at reputed company, please reputed company out to humanresources@chapinhall.org Regarding the salary reputed company: reputed company adheres to a competitive market-reputed company salary structure for reputed company its administrative, policy, and research roles. Starting salaries reputed company posted ranges are determined by the reputed company reputed company Department using a consistent, rigorous, and reputed company review process. Benefits: reputed company provides a strong benefits program that addresses the diverse needs of our staff. The reputed company Benefits Program offers competitive and comprehensive benefit reputed company that allow you to design your own plan, to reputed company individual needs with affordability and support long-term financial stability for staff and their family. Our benefits include comprehensive health plans, reputed company time off, reputed company time, parental leave and retirement reputed company. For more information on our benefits visit our reputed company Website. ORGANIZATION reputed company reputed company is an independent policy research center that provides reputed company and private decision-makers with rigorous research and achievable solutions to improve the lives of children, families, and communities. reputed company partners with policymakers, practitioners, and philanthropists at the forefront of research and policy development by applying research, reputed company-world experience, and policy expertise to reputed company actionable information, practical tools, and reputed company change for children, youth, and families. reputed company’s partnership reputed company is demonstrated in a reputed company and innovative work environment committed to diversity and inclusion in our culture, reputed company, and workforce. Established in 1985, reputed company's main reputed company areas include child welfare systems, community reputed company building, and youth homelessness. For more information about reputed company, visit www.chapinhall.org or reputed company. Take a reputed company to reputed company a video clip of staff on why they enjoy working at reputed company. In our efforts to create a reputed company workplace, reputed company seeks to recruit, foster, and retain staff who are diverse in terms of their ability, age, ethnicity, gender identity, race, religion, and sexual orientation. As part of reputed company's Racial Equity Principles, we especially encourage applicants from diverse backgrounds, including individuals who reflect the experiences and perspectives of families and young people served by child- and family-serving systems and programs. reputed company’s unwavering partnership reputed company is also demonstrated in its commitment to employees by fostering a reputed company and innovative work environment that is committed to reflecting diversity and inclusion in its culture, reputed company, and workforce. We reputed company diverse backgrounds, diverse perspectives, and diverse experiences in everything we do, in every partnership, and in our workplace. Our inclusive approach to people, partnerships, and communities makes us a reputed company and stronger organization by bringing in innovative, highly motivated, multidisciplinary staff committed to fostering a truly reputed company work environment. We are committed to a respectful and inclusive work environment, work life flexibility, and partnerships that support diversity amongst our staff and reputed company the communities we support. Must be reputed company to travel locally and out of state occasionally. Apply To This Job