Document Systems Management Coordinator - Entry Level

Position : Document Systems Management Coordinator - Entry Level Location : Vernon Hills, IL Duration : 3 Months Total Hours/week : 40.00 1st Shift Client: Medical Device Company Level of Experience: Entry Level Employment Type: Contract on W2 (Need US Citizens or GC Holders or GC EAD or OPT or EAD or CPT) 3 must have’s on the resume • Advanced level experience using Microsoft Office (Excel, Word, Access Database) • Electronic document management experience (SAP, MasterControl, Siemens TeamCenter) • Learning Management Systems (updating training requirements) Job Description • Top skills would be experience in an Admin role for a fast-paced environment, ability to multi-task, advanced level in Microsoft office, attention to detail, and a commitment to work onsite. • Using MasterControl and Learning Management skills as well Essential Duties And Position Responsibilities • Serve as the Electronic Document Management System (EDMS) and Learning Management System (LMS) administrator (e.g., maintain accurate users, assign passwords and privileges, update training requirements, etc.) • Ensure timely, accurate and efficient preparation and management of documents • Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents • Process changes via the EDMS and DCN systems • Provide database navigation and troubleshooting support for the EDMS, LMS and paper based DCN system) • Assist managers to ensure required training is assigned and documented • Update V. Mueller Product Database (VMPD) • Provide documentation and training compliance metrics as requested • Maintain central device master documentation • Maintain records in accordance with record retention policies. • Interface with internal and external auditors during review of the applicable quality management sub-systems (i.e., those pertaining to documentation, change control, and training) • Continuous improvement of the change control, documentation control, and training systems. • Successful completion of projects assigned by management to support business imperatives. • Other duties as assigned Qualifications, Knowledge, And Skills Required • Associate degree preferred, high school diploma or equivalent required. • Excellent verbal and written communication skills. • Strong collaboration across business functions. • Ability to aggressively drive results in multiple projects simultaneously. • Use of Microsoft Office software to generate formal procedures, control logs and databases. • Two years of relevant work experience required, preferably in a regulated medical device or pharmaceutical environment. • Understanding of blueprints, standard operating procedures, and overall documentation systems. Apply Job!