Facilities Coordinator

COMPANY OVERVIEWBuilt is a growth-stage company at the intersection of FinTech and PropTech. We are on a mission to change the way the world gets built with technology and services that streamline the $1.4T U.S. construction industry.By providing a centralized platform for all industry stakeholders, Built enables increased efficiency, collaboration, transparency, and business agility-allowing customers to build and manage the communities around us more profitably and with more confidence. The Built platform is used by hundreds of leading North American lenders and asset managers, and thousands of developers, home builders, and contractors. Since our founding in 2015, we've partnered with over 140 of the top financial institutions in the U.S. and Canada, including 35+ of the top 100 U.S. construction lenders.With our latest $1.5B valuation, we're on a continued growth trajectory and are committed to attracting the best talent in the world. We want you to be a part of this exciting journey.LINKS
&Built is seeking a full-time Facilities Coordinator for our Nashville, TN office. The Facilities Coordinator sits within Built's Operations team, supporting the overall workplace experience and helping ensure a smooth, functional, and welcoming environment for employees and visitors alike. You'll work cross-functionally with key stakeholders across People, IT, and Workplace Experience, playing a vital role in keeping our day-to-day operations running efficiently. You'll be responsible for managing vendors, tracking supply needs, coordinating maintenance and deliveries, and ensuring the office is running smoothly. We're looking for a resourceful and highly organized individual to oversee the day-to-day operations of Built's headquarters.This is a hands-on role with high visibility across the company. You'll be instrumental in creating a workspace that reflects Built's culture and keeps things humming behind the scenes. This role is an important part of the engine that powers our in-office culture and operational excellence. You'll have the opportunity to contribute to an engaged, productive workplace that reflects Built's values and commitment to creating an exceptional employee experience. This role is required to be onsite 5 days a week.Responsibilities:

• Serve as the primary point of contact for all office vendors and service providers, including janitorial, pest control, HVAC, recycling, and secure waste disposal
• Monitor office supplies and consumables for restrooms, kitchens, coffee bars, and meeting rooms-place timely orders through Amazon, Instacart, or vendor portals
• Manage vendor service schedules and access, including coordinating building entry for vendors without badges
• Support workplace logistics including badge creation, mail sorting, office nameplates, and internal event prep
• Coordinate weekly and monthly food programs and beverage services
• Track recurring orders and contracts, escalate vendor issues, and maintain vendor contact records
• Monitor the facilities Jira queue, assign requests, and communicate updates to employees
• Assist with shipping, receiving, and mail distribution for HQ and executive offices
• Serve as backup support for ad hoc operational needs and projects related to space, supplies, and employee experience
• Partner with other teams on projects like event planning, space reconfigurations, or team onboarding

Basic Qualifications:

• Experience coordinating office operations or facilities logistics in a corporate environment
• Ability to manage vendors, contracts, and recurring services across multiple categories
• Proficiency with tools such as Google Workspace, Jira, and online ordering systems (Amazon, Instacart)
• Strong organizational and time management skills-able to juggle daily, weekly, and monthly tasks effectively
• Ability to be onsite 5 days a week
• Proactive and detail-oriented-you anticipate needs before they arise
• Friendly, professional communicator who builds rapport with vendors and teammates alike
• Reliable and solutions-focused under pressure
• Comfortable working independently and cross-functionally
• Enjoys creating structure and smoothing out friction in others' day-to-day experience

Built's salary range for this position is $45,000-$60,000 USD per year. The pay range is designed to accommodate upward mobility in the role; therefore, it encompasses the full span of proficiency levels for this role, and we believe that the midpoint of the range is competitive in the market. Salary is just one component of Built's total compensation package for employees. Your total rewards package at Built will include equity, top-notch medical, dental and vision coverage, an unlimited PTO policy, and other benefits.Perks:

• The rare opportunity to radically disrupt an industry
• Competitive benefits including: uncapped vacation, health, dental & vision insurance, and 401k
• Robust compensation package including base salary and equity
• Flexible working hours, paid family leave, ERGs & Mentorship opportunities
• Learning grant program to support ongoing professional development

Our company is made up of passionate people who are driven in a variety of disciplines-and each of them brings their unique perspective to everything they do. Creating a safe and inclusive workplace is critical to the success of our company and of our employees, so it's our aim to recruit, hire and promote without bias against race, color, religion, sex, sexual orientation, gender identity, marital status, veteran status or any other status protected by applicable law. As we learn and as we grow, we're committed to ensuring that these ideals are at the forefront of everything we do.Greenhouse DisclosureWhen you apply to a job on this site, the personal data contained in your application will be collected by Built Technologies (“Controller”). Your personal data will be processed for the purposes of managing Controller's recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes.Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller's behalf.Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for current or future employment. You have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have to right to data portability.If you would like to contact Controller to ask questions surrounding processing of your personal data or to make a request, you can send an email to .For California residents: Please note that Controller does not sell your personal data or share it with third parties outside of Greenhouse Software, Inc.
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