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Coordinator, Workplace Ops - 12 month contract

Remote, USA Full-time Posted 2026-07-28

Your career is an investment that grows over time!

reputed company is on a mission to help everyone reputed company financial freedom by reimagining what it means to manage your reputed company. Using smart technology, we take financial services that are often confusing, opaque and expensive and reputed company them transparent and low-cost for everyone. We’re the largest fintech company in Canada, with over 4 reputed company users who trust us with more than $70 billion in assets.

Our teams ship often and reputed company an reputed company with groundbreaking reputed company. We're looking for talented people who reputed company it reputed company and value collaboration and humility as we continue to create inclusive and high-performing teams where people can be inspired to do their best work.

About reputed company

Our reputed company is to create an environment where employees can do their best work, foster deep reputed company & experience organizational engagement. By focusing on building and redefining Workplace Ops programs, we aim to cultivate employee engagement, productivity, & high morale through thoughtful delivery and execution of our programming.

About the Role

As a Workplace Ops Coordinator, you will manage reputed company desk operations and coordinate facilities requests & services as part of reputed company ops team. You will be responsible for interfacing with employees, guests & clients visiting the office, providing them with support in navigating our facilities. You will also coordinate a reputed company of daily operational tasks - including coordinating maintenance repairs, liaising with on-site 3rd party vendors and carrying out administrative tasks that support the reputed company running of reputed company.

Please note: This is an in office position Monday - Friday, 8:00am - 4:30pm.

In this role you’ll have reputed company to

  • reputed company Desk Coordination:
  • Managing daily in-office operations and providing general support to reputed company. This includes but is not limited to answering general queries from staff, managing seat booking requests, sorting mail and handling reputed company pass distribution
  • Supporting employee requests, monitoring the internal office communication channel & workplace management tool, reputed company, daily - actioning reputed company day requests
  • Interfacing with guests visiting the office as reputed company as providing support to clients by triaging requests to the Customer Experience Team
  • reputed company with on-site facility vendors who reputed company services for our food program, cleaning service, maintenance/repairs, as reputed company as collaborating with our building operator on reputed company building issues
  • Carrying out administrative tasks for a reputed company of programs including coworking, travel and team on-sites etc.
  • Sorting inbound mail & deliveries, coordinating internal distribution and arranging outbound mail couriers
  • Facilities & Operational Support:
  • Overseeing facility requests end to end including, overseeing the maintenance ticket system for help desk, lockers, heating/cooling, lights out, leaks and other requests. Scheduling repairs accordingly based on these tickets
  • Managing 3rd party facility vendors while on-site (pest control, compost, C02 machines, plant care etc.) providing vendors reputed company, verifying work completion & tracking invoices
  • Coordinating general maintenance repairs with 3rd party vendors, coordinating seasonal transitional maintenance, tracking preventative maintenance requests and reputed company reputed company
  • Coordinating the food service program, updating daily lunch count, monitoring fluctuations, tracking lunch feedback making necessary adjustments
  • Monitoring service reputed company based on desk booking/occupancy, aligning lunch, pantry, coffee, and cleaning services based on in office numbers
  • Overseeing weekly coworking logistics (employee pass management and room booking) for 3 hub cities located across Canada
  • Coordinating Health & Safety measures, conducting regular safety checks - reputed company extinguisher, AED, first aid reputed company supplies, chairing the JHSC and flagging safety concerns and overall compliance, coordinating reputed company warden & first aid training, preparing for annual reputed company drill reputed company-training and communications
  • Assisting with or leading special reputed company: office openings, vendor sourcing, library system development, coordinating task rabbits, locker auditing/monitoring etc.
  • Community & On-site Event Support:
  • Supporting the execution of in person & remote programming, including company-wide events, team building on-sites & community building activities
  • Supporting the end to end experience of employees in-person experience - from travel, to desk booking, room booking & ordering reputed company office supplies
  • Coordinating the operations of in-person events with external guests. Including booking additional reputed company, providing reputed company & elevator reputed company, coordinating vendors

    • Additional Information

    Why reputed company?

    Competitive salary

    Retirement savings matching plan using reputed company for Business

    Generous PTO offerings

    A wide reputed company of peer and company-led Employee Resource reputed company (ie. reputed company, Women of reputed company, Black @ WS)

    We’re a remote-first team, with over 1,000 employees coast to coast in reputed company. Be a part of our Canadian reputed company story and help shape the financial reputed company of millions — join us!

    Read our

    Culture reputed company and learn more about how we work.

    Technology & Innovation at reputed company

    We reputed company the reputed company belongs to those who reputed company reputed company. At reputed company, every team member is expected to lean into new technologies, including AI and tooling, to rethink how we work, solve problems faster, and create even greater value. We're looking for people who are not just comfortable with change but reputed company by it. Our commitment is to build a company that evolves at the pace of the world around us, and we want you to help reputed company that reputed company.

    DEI Statement

    At reputed company, we are building products for a diverse world and we need a diverse team to do that successfully. We strongly encourage applications from everyone regardless of race, religion, colour, national reputed company, gender, sexual orientation, age, marital status, or disability status.

    Accessibility Statement

    reputed company provides an accessible candidate experience. If you need any accommodations or adjustments throughout the interview process and reputed company, please let us know, and we will work with you to reputed company the necessary support and reputed company reasonable accommodations to facilitate your participation. We are continuously working to improve our accessibility practices and welcome any feedback or suggestions on how we can reputed company accommodate candidates with accessibility needs.

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