Part-Time Executive Assistant/ Project Coordinator w/ Construction (Candidates based overseas ONLY)

Job Title: Part-Time Executive Assistant / Coordinator w/ construction experience ideal – Overseas Candidates Only About Us: We are a fast-growing construction firm seeking a versatile and detail-oriented Executive Assistant / Project Coordinator based overseas to support our leadership team. This is a remote, part-time position with the potential for promotion to a full-time role for the right candidate based on performance and business needs. Position Overview: The ideal candidate will provide administrative and project coordination support for construction projects while also handling digital marketing, CRM management, and recruiting assistance. This is a dynamic, multi-functional role requiring excellent time management, communication, and organizational skills. Key Responsibilities: Administrative & Executive Support • Manage executive calendars, appointments, and daily schedules • Handle email and phone correspondence, inbox management, and task tracking • Conduct research, draft documents, and prepare presentations and reports • Organize and maintain digital files and records • Support invoicing, expense tracking, and basic financial reporting • Coordinate virtual meetings, draft meeting minutes, and follow up on action items Construction Project Coordination • Track project schedules, deliverables, and deadlines • Assist in following up with contractors • Help coordinate with vendors, subcontractors, and project stakeholders • Maintain and organize project-related documents including contracts, CRM & Database Management • Maintain CRM systems with up-to-date client and lead data • Track sales activities, project leads, and follow-up tasks • Assist with email campaign setup, tracking, and automation • Generate insights and reports from CRM for business development Digital Marketing & Social Media • Manage and schedule posts on LinkedIn, Instagram, and other platforms • Assist with content creation for newsletters and promotional materials Recruiting & HR Support • Assist with job postings, resume screening, and interview scheduling • Coordinate onboarding documents and training materials • Maintain applicant tracking systems and recruiting reports Qualifications: • Prior experience in construction project coordination or related field preferred • Proficient in Microsoft Office Suite, Google Workspace, and CRM platforms • Strong written and verbal English communication skills • Highly organized, self-motivated, and capable of working independently • Must be available to work EST hours (part-time, approx. 20 hours/week) Growth Opportunity: This role will start as a part-time position (approximately 20 hours per week) with the opportunity to grow into a full-time role for the right candidate. We are looking for someone who is proactive, dependable, and ready to grow with our team. Job Types: Part-time, Contract Pay: $6.00 - $7.00 per hour People with a criminal record are encouraged to apply Work Location: Remote Apply tot his job