Virtual Executive Assistant for Boutique Wedding Planner (Houston Preferred)

Job Title: Virtual Executive Assistant for Boutique Wedding Planning Firm (Houston Preferred) About the Role A boutique wedding planning firm is seeking a polished, proactive Virtual Executive Assistant to support day-to-day operations and help maintain a high-touch client experience behind the scenes. This role blends administrative support, light project coordination, and client-facing communication (email only). The ideal candidate is detail-oriented, organized, and thoughtful—with excellent written communication skills and a strong understanding of how to support a brand rooted in hospitality, design, and service. Key Responsibilities Manage and maintain calendars, appointments, and internal deadlines Draft and manage client communication via email on behalf of the lead planner Oversee inbox organization, follow-ups, and response tracking Assist with client onboarding, file prep, and CRM updates (e.g., HoneyBook or similar) Conduct vendor and topic-specific research as needed Schedule and publish content using social media tools (Later, Planoly, or similar) Track administrative to-dos and support light task coordination across active projects Support in the development and maintenance of internal workflows and SOPs Ideal Candidate Based in Houston or familiar with CST hours (preferred but not required) Professional and warm written communicator Highly organized with excellent attention to detail Familiar with Google Workspace, Microsoft Office, and CRM platforms Experience supporting executives, creatives, or service-based businesses Comfortable working independently, but collaborative and responsive Appreciates aesthetic details, clear systems, and client-centered service Preferred Skills Executive Support Communications Administrative Support Scheduling Task Coordination Position Details Type: Freelance, part-time (10–15 hours/week to start) Start Date: August 2025 Duration: Temporary with long-term potential Location: Remote; Houston-based preferred To Apply Please include: A brief introduction and relevant experience Availability (weekly hours and preferred working hours) A short note on why you’re a great fit for a client-centered, design-forward company We’re looking for someone who brings care, clarity, and calm to a creative, fast-moving environment. Apply tot his job Apply To this Job