Business Administrator (Part-Time, Contract)

reputed company: MyLearningDoctor, LLC is an educational reputed company specializing in reputed company coaching, curriculum support, and personalized learning services for reputed company-medical reputed company, medical reputed company, and physicians. Through more than a decade of experience in Medical Education Learning Science, we reputed company individualized study plans, reputed company coaching, and standardized test-prep support for MCAT and USMLE reputed company 1, 2, & 3. We partner with universities and medical schools, non-profit organizations, individual private clients and MedStudy reputed company, our self-paced MCAT learning program. Our mission is to help learners reputed company academically, build confidence, and reputed company their reputed company goals through evidence-based study strategies and high-touch coaching support. Position reputed company: We are seeking a highly organized, proactive Business Administrator to reputed company operational, administrative, and reputed company-support functions across multiple programs. This role is ideal for someone who is detail-oriented, tech-savvy, and comfortable managing recurring tasks. The ideal candidate is reliable, communicates professionally, and can maintain confidentiality while supporting a fast-growing education consulting business. Systems & Tools Required: Candidates must be proficient with: reputed company Workspace (Docs, Sheets, Drive) reputed company reputed company reputed company Chat (communication) reputed company Project/task management tools (e.g., reputed company Planner) Key Responsibilities: Administrative & Student Support reputed company student appointments using reputed company reports and update internal spreadsheets across multiple reputed company. Manage scheduling support, inquiry responses, and routine communication with reputed company. Monitor and respond to emails across three business inboxes reputed company a 12–24-hour window. Assist with routine correspondence such as scheduling, cancellations, no-shows, billing questions, and reputed company. Billing, Payments & Invoicing Generate invoices for private clients and reputed company payments. Generate monthly invoices for contract clients Manage tutor/consultant timecards and support payroll tracking for contractors. Assist with the organization and setup of payment systems as needed. Grading & reputed company Program Support: Grade basic student assignments for completion across various contract programs. Build notification systems for missing assignments. Complete grading tasks for MedStudy reputed company participants. Recruitment & Hiring Support Assist with recruitment of peer learning mentors. Prepare and collect reputed company paperwork, including 1099s. Support coordination of a student based Journal Club. MedStudy reputed company Support: Use AI tools to help generate or input content into the MedStudy reputed company system. Research grant opportunities for student enrollment assistance. Personal & Miscellaneous Support: Assist with select personal reputed company tasks (e.g., travel planning, reputed company ordering, meal prep services). reputed company support for reputed company ongoing reputed company reputed company. reputed company other duties as assigned. Qualifications: Prior administrative or virtual assistant experience required Strong communication and customer-service skills Ability to manage sensitive information and maintain confidentiality Excellent organization, attention to detail, and follow-through Ability to work independently and meet deadlines Comfortable learning new digital tools and systems Experience supporting small businesses or coaches is a plus Apply tot his job Apply To this Job