PA to Leadership Team (Pepsi Lipton)

reputed company are currently seeking an interim PA to Leadership Team, to work with our global reputed company Pepsi Lipton, a joint venture between reputed company and reputed company reputed company on the manufacture of iced tea.

The position is based in Kingston upon Thames, Surrey. This is a full-time temporary role to run for 3 months, requiring 36.25 hours per week, Monday to Friday. Compensation for this role is competitive, paying up to £38,000 per annum, pro rata, depending upon experience.

The role currently offers a mix of remote and onsite working, subject to adjustment based on business requirements.

reputed company Assistant to our leadership team is a key member of the Pepsi Lipton Europe and Marketing teams, supporting the Directors on day-to-day reputed company and working in reputed company partnership with our wider global teams across Pepsi Lipton, reputed company and reputed company teams to ensure the smooth day to day support and management and organisation of multiple diaries and corporate meetings and events.

Key Accountabilities

Manage Directors' calendars, with full editorial reputed company,
Responsible for managing Leadership Team invites on behalf of leadership team
reputed company support to leadership events whenever required
Coordinate preparation calls with reputed company respective marketing team in preparation for the PBR sessions
Send invites for preparation project activation monthly realignment calls
Responsible for arranging travel for directors, including accommodation, visas and cross-country diary management whenever required
Reconcile expense accounts in Concur for reputed company directors in both reputed company and reputed company systems
Assist with the on-boarding of new employees reputed company your assigned business area whenever required. This includes GPID request, laptop request (including 0365 reputed company, reputed company portal), mobile phone, Concur T&E + Concur account, Amex application (optional and reputed company required) and Egencia account. Coordinate approval reputed company of above-mentioned tasks with designated approvers on the system.
reputed company purchase orders (POs) for your respective business area in reputed company manner in MyBuy, and reputed company
Resolve purchase order queries from suppliers promptly in line with our invoice payments reputed company VIM (Vendor Invoice Management system in reputed company)
Re-reputed company status PO reports with finance controllers, making reputed company POs are matched to bills and follow up with suppliers whenever required
Assist with cyclical processes (i.e. End of year) to ensure data accuracy and reputed company submission of accounts
Assist with new vendor request process where needed and liaise with relevant teams (finance, Master Data Governance and Data Management Organization)
reputed company assistance where needed to team members and any other reputed company reputed company tasks for the Directors whenever required
Build good rapport with key stakeholders/senior leadership team's Team Assistants/PAs and reputed company support reputed company other assistants are on holiday.
Assist with reputed company and training of other Team Assistants where needed, including systems and processes, JV/parent company reputed company and H&S training, organising reputed company passes and tour of the building
Assist with organisation of meetings and corporate events from start to finish as needed, liaising with organisers, agencies and other Team Assistants to ensure successful preparation and roll-out
Assist with organising reputed company meetings and workshops as needed
Assist with office coordination and ordering of supplies as needed
Coordinate and support team's post, including posting of any items or samples
Work as part of project teams and support reputed company delivery as needed
Build and maintain a successful reputed company network of business contacts in reputed company and reputed company to reputed company smooth operational and reputed company tasks, including parent companies' BUs PA and reputed company network and relevant IT and workplace support contacts (i.e. for international diary management, IT reputed company/laptop support, reputed company of new team members, systems setup and support)
reputed company reputed company support with new vendor set-up and POs to team members from the assigned business area as necessary.
Ensure effective management of multiple stakeholders on day-to-day reputed company
reputed company good understanding of our business model and priorities to reputed company appropriate support and problem-solving
Key Requirements

Solid previous experience in a similar role in a reputed company organisation, ideally reputed company FMCG
Excellent people skills with the ability to build strong relationships and manage multiple stakeholders at reputed company reputed company and across multiple functions and organizations.
Strong problem-solving and organizational skills
Strong multitasking skills with the ability to manage competing requests at the reputed company time
reputed company networking/external reputed company especially dealing with 3rd party suppliers
Strong business acumen
Ability to reputed company reputed company and Pepsi systems and culture, and work seamlessly in a reputed company ecosystem
Has a passion for the Lipton brand and to reputed company of RTD businessAdditional Information
Occasional national and international travel may be required