Senior Contracts Officer (Procurement and Contract Specialist 3) – Hybrid Remote Work Opportunity (Half Time Job Share)

Initial Posting Date: 12/12/2024 Application Deadline: 01/02/2025 Agency: Department of Energy Salary Range: $5,478 - $8,408 Position Type: Employee Position Title: Senior Contracts Officer (Procurement and Contract Specialist 3) – Hybrid Remote Work Opportunity (Half Time Job Share) Job Description: WORKING AT THE OREGON DEPARTMENT OF ENERGY At the Oregon Department of Energy, we're helping shape the state's energy future. Our team is dedicated to keeping Oregon on the leading edge of renewable energy and efficiency while supporting energy innovation, investment, equity, and resilience. From helping Oregonians save energy at home; to overseeing the state's interests in the world's largest environmental cleanup at the Hanford nuclear site in Washington, our work is challenging, rewarding, and diverse. We work with developers and communities on proposed energy facilities, with schools and manufacturers looking to save energy and money, and with other agencies and stakeholders on meeting the challenges of climate change. Oregon is one of the most energy-efficient states in the country, routinely landing near the top of annual national rankings. ODOE is committed to helping Oregon remain an energy leader, and that starts with hiring engaged team members ready to deliver for all Oregonians. The Central Services division supports the agency mission by providing management information and business support functions to aid in the efficient delivery of services and to ensure the financial integrity of program operations. The Administrative Support Section is responsible for (1) developing and monitoring biennial budgets for the agency, (2) monitoring the cash flow for each dedicated funding source, (3) contract development, (4) grants management, (5) financial services, (6) purchasing, (7) information services, (8) building maintenance, (9) records management, (10) reception, and (11) mail services. We encourage people from all backgrounds to apply for our positions and hope you will join us on our path to diversity, equity, and inclusion. We are an agency that embraces social equity through our values, strategic planning, and actions. Leaning into our equity priorities means we continually examine what we do, the impact we have, and our progress toward weaving social equity into who we are. WHAT YOU WILL BE DOING You will provide overall coordination of personal/professional contracting activities and intergovernmental agreements to ensure that the necessary services are obtained in a manner that complies with all applicable state and federal policies, regulations and laws. The Senior Contracts Officer manages the volume of new contracts, agreements and amendments in a high-risk environment characterized by: multiple funding sources, high value consideration amounts, multiple subcontracts, complex regulatory terms and conditions and technical design/engineering components. This position will work closely with the other job share partner to share a caseload of different procurement projects and other projects to support the agency mission and goals. The schedule for this position is Wednesday 1:00 pm – 5:00 pm, Thursday 8:00 am – 5:00 pm, and Friday, 8:00 am – 5:00 pm. This position is eligible for a hybrid remote work schedule. The incumbent will be expected to work at the central workplace located at 550 Capitol St. NE in Salem, Oregon, at least eight times per year. This generally includes attendance at pre-scheduled in-person all-staff meetings. The position may also be required to work at the central workplace on a more frequent basis with advance notice, as needed. For a complete listing of the duties and responsibilities for this position, please review the position description by clicking here. WHAT’S IN IT FOR YOU You will be a member of a diverse team built on collaboration and support. We offer full medical, vision, and dental benefits with paid sick leave, vacation leave, personal leave, and 11 paid holidays a year. This is a part-time, job share, classified service position that is not represented by a union. Note: this position will receive a Cost of Living Adjustment (COLA) increase of 6.55% which is not reflected in the salary listed in this posting. The effective date of the increase is January 1, 2025 for February 1, 2025 paychecks. WHAT WE ARE LOOKING FOR Five years procurement and contract experience related to the position such as developing and administering standard contracts, agreements, or solicitations. -OR- A bachelor’s degree and two years of professional-level procurement and contract experience related to the position. -OR- Any combination of experience and education equivalent to five years of procurement and contract experience related to the position. The most successful candidate will also have the following skills, experience, and background: Experience with government procurement processes, professional experience researching and applying appropriate government procurement laws, rules, policies, and procedures. Excellent communication skills, both verbal and in writing, including the ability to provide technical information in a clear, effective, and professional manner. Experience organizing multiple files and projects while exhibiting excellent attention to detail and the ability to multitask. Experience providing excellent customer service to internal and external partners. Proficiency in Microsoft applications such as Outlook, Word, and Excel. Preference may be given to those with the following experience: Oregon Procurement Certification. Previous success in a job share position. Studies have shown that women, trans, non-binary, Black, Indigenous, and other People of Color are less likely to apply for positions unless they believe they meet all the desired attributes. We are most interested in finding the best candidate for the position. We strongly encourage candidates to apply, even those who might not believe they possess every one of the desired attributes. Applicants who most closely exhibit the desired attributes will be invited to continue in the application process. Click the Apply button above and complete the online application. A resume and cover letter are required for this job posting. Please attach both documents to the “My Experience” section under Resume/CV in the application. Eligible veterans who meet the qualifications will be given veterans’ preference. For further information, please visit the following website: Veterans Resources. You may also call the Oregon Department of Veterans Affairs at 1-800-692-9666. Answer all the supplemental questions. GET NOTICED Help your application rise to the top! Don’t forget to showcase your amazing skills and experience in your application package that make you the best candidate for the position. Submissions will be screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.) Employment will be contingent upon passing a criminal background check. The Oregon Department of Energy does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. QUESTIONS/NEED HELP? If you have questions about the recruitment and selection process, or need assistance to participate in the application process, including an accommodation under the Americans with Disabilities Act, please contact Karlene Ashby, at karlene.ashby@energy.oregon.gov or call (971) 209 - 6209 Candidates from diverse backgrounds are encouraged to apply. THE OREGON DEPARTMENT OF ENERGY IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE BASED ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, ETHNICITY, GENDER, SEXUAL ORIENTATION, RELIGION, AGE, OR DISABILITY AND IS COMMITTED TO WORKPLACE DIVERSITY. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. 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