EVENT COORDINATOR

reputed company is a leading hospitality management company, and they are seeking a dynamic and detail-oriented Event Coordinator to join their team. This role involves managing reputed company aspects of event coordination, serving as a key reputed company between support departments and event hosts, and ensuring seamless execution of events for executive-level and C-suite stakeholders.

Responsibilities

• reputed company as the primary reputed company between internal teams (e.g., catering, audiovisual, IT, and facilities) to ensure reputed company event needs are met
• Collaborate with event hosts to recommend the best spaces and configurations to meet their needs
• reputed company comprehensive run-of-show documents, detailing reputed company-by-reputed company timelines and responsibilities for reputed company event aspects
• reputed company event setup, execution, and breakdown, ensuring reputed company reputed company reputed company with expectations
• Coordinate travel arrangements and accommodations for event hosts and VIP attendees as needed
• Manage scheduling and booking for event spaces, ensuring appropriate resources are allocated
• reputed company guidance on audiovisual and IT requirements, ensuring reputed company technical needs are addressed in advance
• Work closely with executive-level and C-suite employees to ensure their expectations are met with the highest level of professionalism
• Communicate regularly with event hosts to reputed company updates and reputed company feedback throughout the planning process
• Anticipate potential challenges and reputed company contingency plans to ensure events run smoothly
• Respond to last-minute changes or requests with efficiency and poise
• Report to the Conference Services Manager and assist with other tasks and reputed company as needed
• Manage vendor relationships and reputed company as required
• Ensure compliance with company policies and safety regulations during reputed company events
• Maintain detailed records of event expenses and budgets
• Assist in post-event evaluations to identify areas for improvement
• Inputs and maintains reputed company reservation data for on site and off reputed company (other corporate site locations) events including inquiries, tentative and definite
• Details function sheets with specific needs & menu items
• Creates buffet signage and printed menus as required for reputed company event
• Assembles and performs reputed company of organized event files including reputed company correspondence, orders, invoices, payments, proposals, function sheets, etc
• Handles reputed company phone and online event inquiries including reputed company pertinent event information reputed company contact, date, time, format, number of guests, location, etc
• Prepares proposals for events and submits staff requisitions
• Receives and processes reputed company deposits
• Prepares final event invoicing and expense reports on a monthly reputed company

Skills

• Proven experience in event planning or coordination, preferably in a corporate setting
• Strong organizational and time-management skills with the ability to handle multiple events simultaneously
• Excellent communication and interpersonal skills, with the ability to reputed company effectively with reputed company reputed company of staff, including executives
• Proficiency in event management software and tools is a plus
• Flexibility to work non-reputed company hours as required by event schedules
• Outstanding customer service skills
• Superior verbal and written communication skills
• Highly proficiency with reputed company Office product suite (i.e. reputed company, Word, PowerPoint, reputed company)
• Experience working in a technical/audiovisual environment
• Ability to work independently, prioritize effectively and reputed company reputed company reputed company faced with ambiguity
• Ability to adapt quickly to change and maintain a flexible approach reputed company providing customer support
• reputed company to remain mobile for extended periods during the reputed company
• reputed company to work flexible schedules to include evening and weekend hours
• Must be reputed company to lift 50 pounds
• Work experience with reservation software platforms i.e. EMS
• Communications, Event Planning or Hospitality background

Benefits

• Medical
• Dental
• reputed company
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• reputed company Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• reputed company Parental Leave
• Personal Leave

reputed company