Talent Acquisition Administrative Assistant

May Institute is a mission-driven organization focused on supporting individuals with autism and developmental disabilities. They are seeking a Talent Acquisition Administrative Assistant to support recruitment operations, maintain data accuracy, and assist with marketing coordination.

Responsibilities

• Post job requisitions, manage approvals, and keep the ATS organized and up to date
• Maintain and clean data in our recruiting dashboards and reports to support team insights
• Assist in documenting, auditing, and improving recruitment processes to ensure consistency and compliance
• Support digital marketing campaigns by helping format job ads, schedule posts, and maintain branded content
• Assist with organizing and tracking passive candidate outreach efforts, including talent lists, sourcing events, and newsletter campaigns
• Partner with recruiters and hiring managers to understand position needs and timelines

Skills

• 1+ years of experience in an administrative support role
• Proficiency in Microsoft Excel, Teams, and Word; comfort learning new systems and tools
• Strong organizational and time management skills; able to handle multiple priorities with attention to detail
• Excellent communication skills and a team-oriented mindset
• Associate's or bachelor's degree preferred (or equivalent work experience)
• Bonus: Familiarity with Canva, Adobe Suite, Constant Contact, or social media scheduling tools

Benefits

• Generous Paid Time Off – Includes 10 holidays and a floating holiday for your birthday
• Comprehensive medical, dental, and vision insurance
• Paid training, certification support, and tuition reimbursement
• Access to dependent care FSA, voluntary benefit options, and disability coverage
• 403(b) with employer match
• Confidential support via our Employee Assistance Program (EAP)

Company Overview