Administrative Assistant

SMBC Group is a top-tier global financial group headquartered in Tokyo, offering a diverse range of financial services. They are seeking an experienced Administrative Assistant/Office Manager to support their Washington D.C. Office, responsible for handling travel bookings, managing expenses, and providing general administrative support.

Responsibilities

• Handling business travel bookings and travel expense reimbursements using Concur
• Responsible for submission and management of reimbursement requests, and tracking and payment of expenses
• Maintain contacts and distribution lists for the team
• Scheduling and hosting meetings, in-person and online
• Arranging reception rooms for external guests and ordering catering or arranging dinner reservations as needed
• Ordering office supplies and business cards and other procurement issues via the Coupa system and managing building maintenance requests
• Deliver, copy, scan and file documents, faxes, letters, newspapers, and packages
• Maintain office handbook
• Respond to ad-hoc requests

Skills

• Experience in an administrative capacity, preferably in a corporate environment
• Experience with Concur (in travel booking, requesting and expensing)
• Proficient in MS Office Suite (Excel, Word, PowerPoint, Access.) and Outlook
• Ability to multitask and work in the fast-paced environment
• Strong written and oral communication skills
• Possess strong organizational skills and excellent attention to detail
• Highly collaborative and flexible in a team environment and able to form good relationships
• Excellent time management skills and ability to multitask and prioritize work
• Bachelor's degree preferred
• Writing, reading, and verbal communication skills in Japanese is preferred

Benefits

• Annual discretionary incentive award
• A competitive portfolio of benefits

Company Overview

Company H1B Sponsorship