Accounts Payable Associate

Mohawk Medbuy Corporation (MMC) is a national, not-for-profit organization supporting health care providers and public sector organizations across Canada. They are seeking an Accounts Payable Associate to manage invoice queues, collect banking information, and coordinate with hospitals to update records.

Responsibilities

• Administer the automated and paperless invoice matching and approval system and process payment batches
• Manage invoice queues and hold activities in the invoice automation software while minimizing data entry
• Track and report statistical variances and identify process improvement opportunities for Team Leads and Managers
• Collect banking information from vendors, employees, and physicians; coordinate with hospitals to ensure record updates
• Process cheque & EFT batches, including wire transfers and credit cards on a periodic basis. Assure vendors are paid within accepted terms and submit data to bank for positive pay verification
• Manage accounts payable aging, coordinating payment decisions with the MRP team to optimize cash flow at hospitals
• Review invoices for accurate general ledger account & tax coding
• Create and manage payment plans (i.e. recurring invoices)
• Serve as the primary contact for vendors to assist with issue resolution
• Provide professional, prompt, and accurate responses to inquiries from both vendors and internal personnel
• Maintain standard work and internal control documentation to ensure compliance
• Record, create, analyze, and distribute various statistical reports as required
• Review and reconcile monthly vendor statements
• Assist with year-end audits by providing necessary reports and samples to auditors

Skills

• Post-secondary degree or diploma in Business Administration, Finance, Accounting, or another related field
• 1-2 years of progressive experience processing accounts payable
• Excellent computer skills, including proficiency with MS Office (Excel, Word, Outlook, Teams)
• Previous experience in a healthcare environment
• Experience with Microsoft Dynamics 365 – Business Central
• Experience with Basware or other similar invoice automation software

Benefits

• Comprehensive benefits package
• Flexible remote work options

Company Overview