Coordinator, Shoot Production

NBCUniversal is one of the world's leading media and entertainment companies. The Coordinator, Shoot Production supports the shoot production team and a senior level executive in Creative & Production, managing various operational tasks and assisting with the production of video shoots.

Responsibilities

• Manage shoot calendar and vendor database
• Distribute weekly production status document on behalf of team
• Operational and office support for team including larger special projects
• Draft, prepare and proof correspondence, documents and presentations
• Work with Operations, HR and Finance to facilitate onboarding and ongoing administration of freelance vendors and contractors
• Track, file and follow up on shoot and team invoices; assist with shoot budgets; and organize and submit department purchasing card expenses
• Coordinate IT and facilities services for team
• Coordinate and schedule internal and external meetings across the team
• Manage meeting agendas and notes
• Support administrative needs of the SVP of Marketing Production and VP, Shoot Production including managing calendars
• Support producers on projects and assist in organization, completion & filing of paperwork
• Book and coordinate talent travel as required
• Assist in managing, maintaining, and tracking internal production equipment

Skills

• 1+ years of experience in the entertainment industry and/or post production
• Must be willing to occasional longer hours on weeknights and some weekends
• Knowledge of tools: Slack, Airtable, Outlook, Sharepoint, Excel, Word, PowerPoint
• A self-starter who can work well under pressure in a fast-paced environment
• Possess a passion for TV and production
• Ability to follow through on tight deadlines while managing multiple projects simultaneously
• Uncompromising attention to detail, well organized and possess strong problem-solving abilities
• Excellent communication skills, both written and oral
• Possess strong interpersonal skills with a team player attitude
• Production services experience a plus
• Familiarity with production equipment, camera systems, and lighting a plus

Benefits

• Medical, dental and vision insurance
• 401(k)
• Paid leave
• Tuition reimbursement
• A variety of other discounts and perks

Company Overview

Company H1B Sponsorship