JUNIOR EVENT PLANNER & ADMINISTRATIVE COORDINATOR

The Bank Policy Institute (BPI) is a nonpartisan public policy, research, and advocacy group representing the nation’s leading banks. They are seeking a highly organized and detail-oriented Junior Event Planner & Administrative Coordinator to assist in planning and executing events while managing various administrative tasks.

Responsibilities

• Assist in researching venues, vendors and services to support event planning decisions
• Assist with event logistics, including vendor management, venue arrangements, catering and transportation
• Prepare and send invitations, track RSVPs and update guest lists
• Print and organize event materials such as badges, name tents, and place cards
• Support on-site event execution, including setup, registration, troubleshooting, and post-event breakdown
• Shadow senior team members during event planning and execution to learn best practices
• Take ownership of smaller events or tasks within larger projects, gradually building confidence and experience
• Manage inventory of event supplies and materials
• Maintain detailed timelines, track deadlines, and ensure all deliverables are completed on time
• Keep event-related trackers organized and up-to-date for easy access and team use
• Provide prompt and professional responses to event inquiries

Skills

• Bachelor's Degree required
• Strong organizational skills with the ability to prioritize tasks, manage multiple projects, and meet deadlines
• Exceptional attention to detail, with a focus on delivering high-quality work
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work collaboratively in a team environment while independently managing responsibilities
• Flexibility to occasionally work outside normal business hours for events
• Enthusiasm for event planning, a proactive mindset, and a commitment to excellence
• The ability to sit for extended periods of time and to utilize a telephone, computer, keyboard and copier/printer
• Occasionally required to stand, walk, and reach with hands and arms
• Occasionally required to lift and/or move up to 25 pounds

Benefits

• Excellent health and dental insurance
• Generous retirement savings plans
• Tuition reimbursement
• Student loan repayment assistance
• Commuting assistance (either bike, Metro or parking)

Company Overview