Executive Assistant – Project Coordination, Strategic Admin Support

Job Description: • Support a dynamic senior leader by managing communications, calendars, and cross-functional projects • Coordinate with internal teams, external partners, and high-level stakeholders, while keeping systems organized • Handle scheduling, organize board meetings, triage high-volume communications • Prepare documents and materials for board meetings • Act as the main point of contact for large projects involving engineers, architects, scientists, and city partners • Monitor inbox activity, highlight and summarize key messages, draft responses when appropriate • Maintain and improve internal systems and workflows. Suggest and implement better ways of working • Work with the finance team to review budgets and assist with basic financial planning • Maintain and update contact records in tools like EveryAction • Conduct local and national research related to the organization’s initiatives • Coordinate with the marketing team to help draft or schedule social media posts and other content as needed Requirements: • Experience in executive support, project coordination, or high-level administrative work • Confident using tools like Google Workspace, Calendly, Doodle, EveryAction (or similar CRMs) • Clear and professional communication with internal teams, external partners, consultants, and stakeholders across email, phone, and messaging tools like Slack or Zoom • Self-directed, tech-savvy, and excel at remote work staying organized, meeting deadlines, and juggling priorities with ease • Detail-oriented, proactive, and thrive when managing complex calendars, prepping for meetings, and ensuring nothing falls through the cracks • Problem-solver who can track deliverables, coordinate across multiple departments, and provide essential behind-the-scenes support that keeps leadership focused and operations running smoothly • Willing to work in a US time zone schedule. You can secure the required technical setup, including: At least a 720p HD webcam A noise-canceling headset A primary internet connection of at least 25 Mbps A backup laptop, backup internet device, and backup power source A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM A backup computer with at least Intel Core i3 and 4 GB RAM Benefits: • Health insurance • 401(k) matching • Flexible work hours • Paid time off • Remote work options Apply tot his job Apply To this Job