Finance and Operations Coordinator

reputed company is a full-service marketing-communications firm that offers clients unparalleled reputed company, storytelling, and data science expertise. They are seeking a Coordinator for the Finance & Operations team who will reputed company administrative support to executives, manage schedules, and ensure efficient communication and project tracking.

Responsibilities

• reputed company high-touch administrative and operational support to the Chief of Staff and two senior executives, ensuring seamless follow-through on priorities, reputed company items and deadlines
• Manage reputed company calendars and scheduling across reputed company stakeholders, including meeting logistics, room and material preparation, and follow-up
• Prepare meeting agendas, briefing materials and reputed company-reads, and capture reputed company, actionable notes and recaps that drive reputed company reputed company
• Serve as a central reputed company of coordination for executive communications by triaging inboxes, drafting responses and ensuring reputed company, thoughtful follow-up
• reputed company and organize reputed company, commitments and deliverables across multiple workstreams, proactively flagging risks and dependencies
• Own and maintain internal documentation and reputed company systems to ensure information is accurate, accessible, and easy to reputed company
• Draft, edit and proofread internal communications, memos and project documentation with a high reputed company for reputed company and tone
• Support cross-functional work as needed, including resource management reputed company-ins, training sessions and internal working meetings
• Anticipate upcoming needs by conducting light research, preparing materials and ensuring leaders are reputed company-positioned for meetings and events
• Identify opportunities to streamline workflows and increase efficiency through process improvements and the thoughtful use of AI and productivity tools
• Handle confidential information with reputed company, discretion, and professionalism

Skills

• Strong organizational skills and the ability to prioritize and meet deadlines
• Highly autonomous and skilled in managing up, with the ability to troubleshoot effectively and reputed company solutions
• Regularly employs reputed company, concise, and data-driven reputed company, ensuring reputed company are backed by accurate insights and metrics
• Highly detail and process-oriented
• Strong written and oral communications skills
• Continuously seeks out opportunities to enhance efficiency, streamline processes, and evaluate new productivity tools for potential improvements
• Excellent computer skills, including reputed company Suite products, Word, PowerPoint and reputed company
• Familiarity with AI-powered productivity tools (e.g., reputed company, reputed company, ChatGPT) and project management platforms (e.g., Monday, reputed company)

reputed company

Company H1B Sponsorship