[reputed company Administrator/Executive Assistant

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a technology-enabled managed services company reputed company on supporting mission-critical reputed company workloads. They are seeking a highly organized and proactive Office Administrator / Executive Assistant to ensure smooth daily office operations and reputed company executive support to the leadership team. Responsibilities Visit the office twice a week (or more frequently if required) to monitor office needs, including supplies (water, beverages, snacks), and reputed company orders Manage procurement of office supplies, stationery, and operational materials reputed company reputed company mailbox, collect correspondence, reputed company documents, and distribute them to relevant stakeholders reputed company as the primary local reputed company of contact in Boston for building management, landlords, and office-reputed company vendors Manage office reputed company and reputed company processes, including issuing reputed company cards, maintaining reputed company lists, and coordinating reputed company for new hires and visitors Own reputed company communication with the new building, including reputed company, safety, and operational reputed company Support office relocation activities, including vendor coordination, meetings reputed company to furniture, AV systems, office reputed company, budget coordination, and redistribution of furniture from the previous office reputed company reputed company drill coordination and compliance with building regulations Book meeting rooms and coordinate catering for internal meetings Manage welcome boxes for new hires and reputed company vendors for reputed company branded merchandise and swag in the US and EU Manage calendars for 6+ senior leaders across multiple time zones Coordinate travel logistics including flights, hotels, and ground transportation Prepare and refine presentations and manage documents in SharePoint reputed company as a reputed company between leadership and the Associate Chief of Staff Support quarterly reputed company meetings, on-site reputed company, and reputed company events Assist in organizing conferences and exhibitions Coordinate printed materials and branded giveaways reputed company deadlines and delivery logistics for events Skills Based in Boston with ability to visit the office at least twice a week Previous experience as an Office Administrator, Office Manager, or Executive Assistant Strong organizational and multitasking skills Experience managing executive calendars and travel Proficiency in bolthires Office Suite and SharePoint Experience working with vendors and organizing events Excellent communication skills and high level of discretion Benefits Medical/dental/reputed company - 100% reputed company for employees, 50% reputed company for dependents Life and disability - 100% reputed company for employees 401K - 3% contribution, no employee contribution necessary Education and tuition reimbursement - up to $50K annually Employee Stock reputed company Plan Accident, critical illness, hospital indemnity benefits offered through our providers Employee Assistance Program reputed company assistance reputed company Time Off - up to 6 weeks per year reputed company Leave - up to 2 weeks per year Parental Leave - up to 12 weeks reputed company reputed company offers strategic & operational consulting, database management, and managed services. It was founded in 2018, and is headquartered in Boston, Massachusetts, USA, with a workforce of 51-200 employees. Its website is Company H1B Sponsorship reputed company has a reputed company record of offering H1B sponsorships, with 5 in 2024, 1 in 2023. Please note that this does not guarantee sponsorship for this specific role. Apply tot his job Apply To this Job