[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Kelly Professional & Industrial is seeking an Administrative Assistant at a pharmaceutical company. The role involves managing administrative tasks, scheduling meetings, coordinating travel, and preparing communications and reports.

Responsibilities

• Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA
• Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.]
• Managing Calendars for a group or team
• Travel Coordination , Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval
• Develop with direction Annual Budget Management and Analytic reports
• Assist with personnel On and Off boarding. (Resource Management)
• Prepare Communications, Announcements & Newsletters, and Presentations
• Assist with the development and processing of Purchase Orders and Contract Management
• Microsoft Office Suite proficiency in Visio, Excel, SharePoint, Outlook & Power Point
• Virtual Meeting Management – MS Teams and ZOOM
• Strong oral communication skills, advanced writing, editing and correspondence skills
• Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, security, building maintenance, finance, and so forth
• Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department, or division-related work, and update the manager on status
• Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials
• Roster and Distribution list management
• Vendor communication and management

Skills

• Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA
• Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.]
• Managing Calendars for a group or team
• Travel Coordination, Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval
• Develop with direction Annual Budget Management and Analytic reports
• Assist with personnel On and Off boarding. (Resource Management)
• Prepare Communications, Announcements & Newsletters, and Presentations
• Assist with the development and processing of Purchase Orders and Contract Management
• Microsoft Office Suite proficiency in Visio, Excel, SharePoint, Outlook & Power Point
• Virtual Meeting Management – MS Teams and ZOOM
• Strong oral communication skills, advanced writing, editing and correspondence skills
• Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, security, building maintenance, finance, and so forth
• Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department, or division-related work, and update the manager on status
• Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials
• Roster and Distribution list management
• Vendor communication and management

Benefits

• Health
• Dental
• Vision
• PTO benefits

Company Overview

Company H1B Sponsorship