Scheduling Coordinator (31173)

ExamWorks is a leading provider of innovative healthcare services including independent medical examinations and related services. They are seeking a Scheduling Coordinator to coordinate appointments and support clients, physicians, and examinees efficiently.

Responsibilities

• Schedules examinations through IME Centric or office specific system database
• Schedules and confirms appointment dates and times with physicians' offices
• Communicates with clients regarding appointment scheduling, physician CV's, appointment changes, no shows, cancellations, and receipt of medical records and/or images
• Coordinates with the client to obtain required medical records prior to examination
• Prepares the chart by ensuring all records required are included, creates a cover letter detailing specific client questions, issues, and service requests and routes to the provider and/or to the exam location prior to examination
• Prepares and sends exam notification letters daily
• Communicates with physicians, clients and or examinees regarding any schedule changes. Responsible to submit client invoice and/or issue to accounting if charges are incurred
• When required, responsible for ensuring prompt pre-payment for services issued
• Coordinates ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed. Ensures the appropriate steps are taken to cancel and/or reschedule services upon appointment change or cancellation
• Handles and responds promptly to incoming calls, e- mails or faxes from physicians or clients requesting report status and/or information
• Provides support and/or coverage to satellite offices as needed
• Arrange lodging and or transportation for out-of-town examinees, assists with directions, etc
• Processes mail, deliveries and shipments as needed
• Participate in various educational and or training activities as required
• Perform other duties as assigned

Skills

• High school diploma or equivalent required
• A minimum of one year related experience; or equivalent combination of training and experience
• Ability to consistently handle multiple phone lines with heavy call volume
• Ability to operate computer, fax, copier, scanner, and telephone
• Must be able to type a minimum of 35 W.P.M
• Ability to follow instructions and respond to upper managements' directions accurately
• Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met
• Must demonstrate exceptional communication skills
• Must be able to work independently, prioritize work activities and use time efficiently
• Must be able to maintain confidentiality
• Must be able to demonstrate and promote a positive team-oriented environment
• Must be able to stay focused and concentrate under normal or heavy distractions
• Must be able to work well under pressure and or stressful conditions
• Experience in a medical office preferred

Benefits

• Medical
• Vision
• Dental
• Paid time off
• 401k

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